Administrative Supervisor
4 weeks ago
As a key member of the Corporate Office Properties Trust team, the successful candidate will oversee and coordinate front desk and general office administration services for our corporate headquarters. This role requires a high level of organizational skills, attention to detail, and effective communication to ensure seamless daily operations.
KEY RESPONSIBILITIES:
1. Front Desk / Office Administration - Supervise staff and ensure the efficient operation of all aspects of front desk and office administration, including record retention, mail services, and maintenance of the office environment and breakrooms. Establish work procedures and standards to improve efficiency and effectiveness of assigned operations. Ensure compliance with established corporate standards. Serve as secondary relief coverage for the front desk and assist with tenant liaison duties. Assist with the new hire setup process, including updating mailboxes, providing standard workstation supplies, and creating nameplates.
2. Budget / Billing / Invoices - Support the office administration budget and partner with the Associate Executive Assistant to EVP + COO and MSVP - Asset Management + CBO and Office Manager to analyze, review, code, and process invoices for payment. Develop and process all office supply orders, verifying accuracy and stocking the office.
3. Office Equipment + Vending + Supplies - Manage all contracts, supplies, repairs, and maintenance of office equipment and vending machines. Lead shredding and recycling programs and perform other job-related duties as assigned.
SECONDARY RESPONSIBILITIES:
People Management - In partnership with the Office Manager, the successful candidate will be responsible for staff management, including recruiting, supervision, recognition, salary administration, and performance appraisals. Train staff to ensure high skill levels and technical competence. Partner with Human Resources on employee development and planning initiatives. Back up to Office Assistant duties and perform other job-related tasks as assigned.
QUALIFICATIONS:
Education - High School Diploma or equivalent. Professional Experience - Minimum 3-5 years of administrative experience required, with entry-level management experience preferred. Computer Skills - Basic PC knowledge, including Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) and ability to learn company-specific software. Ability to adapt to new or changing software programs. Experience with UPS online system preferred. Well-developed verbal communication skills, excellent telephone etiquette, and ability to effectively interact with all levels of internal management and staff, as well as with the public. Detail-oriented with the ability to handle multiple tasks at one time.
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