DC Operations Office Administrator

3 hours ago


Washington, Washington, D.C., United States American Bar Association Full time
Job Summary

As an Administrative Support Specialist at the American Bar Association, you will play a critical role in ensuring the efficient and effective operations of our office. This includes budget oversight and management, as well as providing principal support for the administration of the entity and its director.

Responsibilities include processing invoices, procurement, ordering supplies, assisting with in-house meeting requests, and acting as a Public Notary for the office. You will also provide daily on-site administrative support at the front desk, ensuring a positive experience for our members and staff.

Key Responsibilities

Coordinate and direct administrative support functions for a department or entity
Routinely handle confidential information on entity operations, member information, and/or personnel allocations or budgets
Monitor project statuses and provide senior leaders with updates, corrective actions, and budget compliance
May monitor time and attendance for the department and provide recommendations on coverage to meet operational requirements
May function as a lead to other nonexempt employees in the department through the assignment of work, work status tracking, and providing performance feedback

Requirements

High school diploma or GED
At least three years' experience providing administrative support in a business setting, including experience in budget preparation and management
Intermediate level skill in Microsoft Word and basic level skill in Microsoft Excel

Preferred Qualifications

Associate's Degree from an accredited college or university
Previous experience functioning as a lead worker or supervisor of an administrative support staff

Work Environment

This role requires daily on-site administrative support at the front desk, Monday through Friday. Travel may be required up to 5% of the time. The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

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