Financial Operations Manager

2 weeks ago

Atlantic Beach, Florida, United States Habitat for Humanity International Full time
Position Overview

This full-time exempt role is pivotal in overseeing the financial and accounting operations at Habitat for Humanity International.

The Finance Manager will generate financial reports for the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and the Finance Committee, ensuring accuracy and timeliness.

Familiarity with or a willingness to learn about job costing, mortgage servicing and lending, nonprofit and governmental accounting, as well as HOA Management, is essential for success in this role.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This job description is intended to provide a comprehensive overview of the activities, duties, and responsibilities required of the employee for this position. Duties and responsibilities may change at any time with or without notice.



FINANCIAL MANAGEMENT
• Record and deposit all incoming funds, including donations and accounts receivable.
• Process vendor invoices and manage cash disbursements. Collaborate with the Construction Director to ensure accurate recording of home costs.
• Conduct monthly general ledger reconciliations.
• Assist the CFO in preparing monthly financial statements for the CEO and Finance Committee.
• Manage bi-weekly payroll processing and ensure compliance with tax and benefit reporting requirements.
• Uphold internal financial policies and best practices.
• Support the CFO during the annual budgeting process.
• Aid in the annual financial audit and preparation of the 990 Informational Tax Return.
• Oversee the annual workers' compensation audit by preparing necessary documentation and liaising with external auditors.
• Prepare and manage annual 1099 forms.
• Calculate and record year-end accruals.
• Review and implement mortgage origination processes, ensuring compliance with current practices and federal regulations. Facilitate funding through relevant housing finance corporations.
• Ensure timely recording of sales, mortgages, and construction costs.

ADMINISTRATIVE FUNCTIONS
• Maintain employee personnel and benefits files in accordance with federal, state, and local regulations.
• Collaborate with the CFO to oversee staff benefits, including health, dental, vision, retirement, and workers' compensation.
• Enforce internal control policies to protect corporate assets and confidential information, including financial and employee data.
• Perform additional duties as assigned.

PERFORMANCE MEASUREMENT STANDARDS
• Ensure completeness, accuracy, and timeliness of reports and assignments.
• Aim for an unqualified opinion on audited financial statements.
• Meet or exceed accreditation standards related to mortgage origination and servicing in collaboration with the Family Services Director.
• Maintain high levels of internal and external customer satisfaction.
• Uphold high standards of integrity and compliance.

Qualifications

• Bachelor's Degree in Accounting.
• Minimum of 3 years of experience in financial management.
• Proficient in Accounts Payable and Accounts Receivable processes.
• Comprehensive understanding of the full cycle month-end closing process.
• Experience in preparing for year-end audits.

CORE COMPETENCIES
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and work independently.
• Proficient in Microsoft Office applications, including Excel and Word.
• Thorough understanding of Generally Accepted Accounting Principles (GAAP).
• Self-starter with proactive work habits.
• Excellent communication skills.

WORK ENVIRONMENT
• The majority of work is conducted indoors in an office setting. All necessary equipment to perform job duties will be provided.

Physical Requirements
• Ability to sit for extended periods while entering and analyzing data. Some light lifting may be required.

EXPECTED WORK HOURS
• The primary schedule is Monday to Friday, 9:00 AM to 5:00 PM.

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