Administrative Coordinator

22 hours ago


Bethesda, Maryland, United States Fidelity Partners Full time
About the Job

Fidelity Partners is seeking a highly skilled Administrative Assistant III to join our team. As an Administrative Assistant III, you will play a critical role in supporting the day-to-day operations of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to senior staff, including coordinating meetings, preparing correspondence, and maintaining calendars.
  • Communication: Respond to written communications, update and maintain staff calendars, and ensure that staff attend meetings.
  • Event Planning: Coordinate remote and live meetings and events for the office, including reserving conference space and ensuring that all necessary equipment is available.
  • Travel Arrangements: Assist with processing Domestic, Foreign, and Sponsored Travel Authorizations and Vouchers in the electronic travel system.
  • Office Operations: Assist with daily clerical and administrative operations, including collecting mail, distributing it to staff, and answering the office mainline and/or branch line.
  • Document Management: Maintain electronic filing systems and SharePoint sites, and exercise sound judgment in the safeguarding of files containing confidential and/or sensitive information.
  • Supply Management: Order office supplies, services, and equipment, and perform other clerical and administrative duties assigned by senior staff.
Requirements
  • Education: Possession of a college degree or a high school diploma and four (4) years of related work experience.
  • Skills: Ability to perform more complex administrative tasks, support senior level staff, possess advanced computer skills, and knowledge of personal computers, including experience in using word-processing, spreadsheets, and database software.
  • Qualifications: Ability to conduct computer searches for program-related information, good writing, grammar, spelling, and punctuation skills, and a fully qualified typist.
Benefits
  • Competitive Compensation: Fidelity Partners offers a competitive compensation package.
  • Comprehensive Benefits: Comprehensive benefits including medical, dental, and vision options.
  • Outstanding Career Growth Potential: Fidelity Partners offers outstanding career growth potential.


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