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Administrative Coordinator

2 months ago

Bethesda, Maryland, United States Fidelity Partners Full time
About the Job

Fidelity Partners is seeking an experienced Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support: Provide administrative support to our office, including coordinating day-to-day office operations, responding to written communications, and updating and maintaining staff calendars.
  • Meeting Coordination: Coordinate all meeting materials, reserve conference space, and ensure that room, WebEx, and other communication applications are set up and ready for use.
  • File Management: Maintain and update files in accordance with policy and regulations, and ensure that records meet policies, procedures, and unwritten guidelines.
  • Travel Arrangements: Prepare and/or review travel authorizations, travel vouchers, travel orders, and other authorizations, and arrange travel as necessary.
  • Timekeeping: Serve as a timekeeper and reconcile and maintain current records to ensure accuracy, up-to-date record keeping, and accountability in the event of an audit.
  • Communication: Communicate effectively on the status of current projects, including timeframes and document requirements, and key operational issues through formal and informal communications.
  • Training and Development: Participate in on-the-job training, including thorough review and discussion on packages, utilization of the various administrative systems, and researching policies and procedures.
Requirements
  • Education: Possession of high school or GED.
  • Experience: Four (4) years of related work experience.
  • Skills: Advanced computer skills and internet research skills, knowledge of grammar, spelling, punctuation, and required formats, ability to synthesize and summarize complex ideas and concisely communicate both verbally and in writing.
  • Software: Proficient in Microsoft applications (Word, Excel, etc.) and Share Point.
What We Offer
  • Competitive Compensation: A competitive compensation package.
  • Comprehensive Benefits: Comprehensive benefits including medical, dental, and vision options.
  • Outstanding Career Growth Potential: Outstanding career growth potential.