Current jobs related to Administrative Operations Coordinator - Bethesda, Maryland - One Federal Solution

  • Administrative Operations Coordinator

    7 days ago

    Bethesda, Maryland, United States Diverse Systems Group LLC Full time

    Job DescriptionAt Diverse Systems Group LLC, we are seeking a highly skilled Administrative Operations Coordinator to support our Logistics department at Walter Reed National Military Medical Center.Key Responsibilities:Plan, develop, and coordinate administrative and management functions to support departmental goals.Prepare letters, memoranda, reports, and...

  • Administrative Coordinator

    2 days ago

    Bethesda, Maryland, United States RLJ Lodging Trust Full time

    Administrative CoordinatorJob Summary:The Administrative Coordinator provides comprehensive administrative support to the Design and Construction Executives and the department under the leadership of the Senior Vice President of Design and Construction. This role involves developing and implementing organizational systems to enhance departmental efficiency,...

  • Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States Eagle Creek Renewable Energy Full time

    About Eagle Creek Renewable EnergyEagle Creek Renewable Energy is a leading Independent Power Producer with a focus on the operation of hydropower and developing community-scale solar projects. Our mission is to provide clean energy solutions that meet the demands of a low-carbon economy while protecting historical resources and the environment.Why Choose...

  • Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States Eagle Creek Renewable Energy Full time

    About Eagle Creek Renewable EnergyEagle Creek Renewable Energy is a leading Independent Power Producer with a focus on the operation of hydropower and developing community-scale solar projects. Our mission is to provide clean energy solutions that meet the demands of a low-carbon economy while protecting historical resources and the environment.Why Choose...

  • Operations Coordinator

    3 days ago

    Bethesda, Maryland, United States GAP Solutions, Inc. (GAPSI) Full time

    Job Summary:GAP Solutions, Inc. (GAPSI) is seeking an experienced Operations Coordinator to join our team. The successful candidate will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Coordinate the preparation of various items, including travel requests, professional...

  • Operations Coordinator

    2 days ago

    Bethesda, Maryland, United States GAP Solutions, Inc. (GAPSI) Full time

    Job SummaryWe are seeking a highly skilled and experienced Operations Coordinator to join our team at GAP Solutions, Inc. (GAPSI). As an Operations Coordinator, you will play a critical role in supporting the overall functions of our organization.Key ResponsibilitiesCoordinate the preparation of various items, including travel requests, professional service...

  • Operations Coordinator

    2 days ago

    Bethesda, Maryland, United States GAP Solutions, Inc. (GAPSI) Full time

    Job SummaryGAP Solutions, Inc. (GAPSI) is seeking an experienced Operations Coordinator to support the overall functions of the National Institutes of Health (NIH). This role will provide administrative support to the team, ensuring the smooth operation of daily activities.Key ResponsibilitiesCoordinate the preparation of various items, including travel...

  • Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States RLJ Lodging Trust Full time

    Job SummaryThe Administrative Assistant provides comprehensive administrative support to the Design and Construction Executives and the department under the leadership of the Senior Vice President of Design and Construction. This role involves developing and implementing organizational systems to enhance departmental efficiency, as well as assisting the...

  • Administrative Coordinator

    3 days ago

    Bethesda, Maryland, United States Northpond Ventures Full time

    The Administrative Coordinator will play a key role in the overall firm operations at Northpond Ventures in Bethesda, Maryland. This position will provide direction and information to visitors and other guests, while also handling general office management and coordinating office supply inventories.Job ResponsibilitiesWelcoming visitors and guests,...

  • Operations Coordinator

    4 weeks ago

    Bethesda, Maryland, United States GAP Solutions, Inc. (GAPSI) Full time

    Job Title: Operations CoordinatorGAP Solutions, Inc. (GAPSI) is seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in supporting the overall functions of our organization.Key Responsibilities:Coordinate the preparation of various items, including travel requests, professional service...

  • Operations Coordinator

    2 days ago

    Bethesda, Maryland, United States GAP Solutions, Inc. (GAPSI) Full time

    Job Summary:As an Operations Coordinator at GAP Solutions, Inc. (GAPSI), you will play a crucial role in supporting the overall functions of the National Institutes of Health (NIH). This position requires a highly organized and detail-oriented individual who can provide administrative support to ensure the smooth operation of the office.Key...

  • Senior Administrative Coordinator

    1 week ago

    Bethesda, Maryland, United States Contemporaries Full time

    Job SummaryContemporaries, a government contracting firm with over 32 years of experience, is seeking a highly skilled Senior Administrative Coordinator to support our team. This is a remote position with occasional in-office work, requiring strong organizational and time-management skills.Key Responsibilities:Provide administrative support to ensure...

  • Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States Cordia Resources by Cherry Bekaert Full time

    Job Title: Administrative Assistant/ReceptionistLocation: Bethesda, Maryland (5 days on-site)Position Type: Full-time, Contract to HireSalary: $70K-$90KOverview:Cordia Resources by Cherry Bekaert is seeking a detail-oriented and energetic Receptionist/Administrative Assistant with an executive presence to join their Bethesda office. This role is critical to...

  • Legal Administrative Coordinator

    4 weeks ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    Job Title: Legal Administrative AssistantForrest Solutions is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our legal department, you will provide administrative support to multiple attorneys, ensuring the smooth operation of our legal services.Key Responsibilities:Provide litigation...

  • Business Operations Coordinator

    2 days ago

    Bethesda, Maryland, United States ZoomInfo Technologies, Inc. Full time

    We're looking for a talented Business Operations Coordinator to join our team at ZoomInfo Technologies, Inc. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office supplies and maintain a well-organized workspaceCoordinate travel arrangements and...

  • Legal Administrative Coordinator

    1 week ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    Forrest Solutions is seeking a highly organized and detail-oriented Legal Administrative Assistant to support our team of attorneys. As a key member of our administrative team, you will be responsible for providing litigation support, managing case progression, and preparing legal documents.Responsibilities:Manage case progression, prepare legal documents,...

  • Legal Administrative Coordinator

    1 week ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    **Job Summary**Forrest Solutions is seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our attorneys. The ideal candidate will have a strong background in litigation support and experience with legal document preparation.**Responsibilities**Manage case progression, prepare legal documents, and...

  • Legal Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    Location: Bethesda, MDJob Type: Full-timeContract role: ~4 weeksSalary: $29-$33/HROverviewWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Forrest Solutions. As a key member of our administrative staff, you will provide critical support to our attorneys and play a vital role in the success of our law...

  • Administrative Coordinator

    1 week ago

    Bethesda, Maryland, United States SciTech Services, Inc. Full time

    Job TitleAdministrative AssistantJob SummarySciTech Services, Inc. is seeking an experienced Administrative Professional to provide support to the National Institutes of Dental and Craniofacial Research (NIDCR). The successful candidate will be responsible for preparing domestic and foreign travel authorizations, managing office records, and drafting complex...

  • Administrative Coordinator

    4 weeks ago

    Bethesda, Maryland, United States SciTech Services, Inc. Full time

    Job Title: Administrative AssistantSciTech Services, Inc. is seeking an experienced Administrative Professional to provide administrative support to the National Institutes of Dental and Craniofacial Research (NIDCR).Key Responsibilities:Prepare travel authorizations and assemble personnel packagesManage office records in a confidential and organized...

Administrative Operations Coordinator

2 months ago

Bethesda, Maryland, United States One Federal Solution Full time
Position Overview:
One Federal Solution is in search of a skilled Administrative Operations Coordinator to deliver extensive administrative support for a government client. The successful candidate will possess a robust background in administrative functions, exceptional organizational capabilities, and a solid understanding of federal protocols.

Key Responsibilities:
  • Facilitate services within the Intramural Research Administration Branch, including the coordination and preparation of various documents such as travel authorizations, approvals, vouchers, professional service orders, sponsored travel requests, outside activities, official duty memoranda, training requests, individual/mass mailings, correspondence, reports, and various forms.
  • Act as the primary HR liaison, providing guidance on appointment and pay mechanisms, recruitment tools, and reviewing/preparing HR packages for submission.
  • Process personnel actions, including FTE, non-FTEs, Guest Researchers, and Special Volunteers. Manage onboarding and offboarding processes while remaining informed on personnel policies.
  • Organize and coordinate domestic, foreign, sponsored, and local travel for staff, ensuring compliance with applicable guidelines using federal travel systems. Collaborate with relevant offices on VISA, passport, and international travel matters.
  • Monitor HR actions and coordinate with the HR office to expedite cases.
  • Provide insights on personnel activities, appointment status, benefits, promotional and training opportunities, ensuring documentation and approvals for various HR actions are in place.
  • Review financial reports, address discrepancies, monitor expenditures, and track the utilization of allocated FTEs. Offer advice on fund requirements and initiate appropriate requests.
  • Utilize an online tracking system to procure office and general-purpose equipment and supplies. Coordinate maintenance contracts and assist with procurement documentation.
  • Support timekeeping responsibilities, manage office communications, maintain office files and equipment, and employ software applications to generate reports, maintain databases, and track administrative activities.
  • Coordinate the monthly on-call schedule for consultant physicians and serve as the credentialing coordinator, ensuring compliance with guidelines and validation of credentials.

Qualifications:
  • A minimum of four (4) years of relevant experience.
  • Prior experience in providing administrative support within a team environment, preferably in a federal or research context.
  • Proficiency in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).
  • Familiarity with federal procurement, travel, and administrative systems.
  • Strong understanding of standard office administrative procedures.
  • Meticulous attention to detail and outstanding organizational skills.
  • Excellent communication and interpersonal abilities.
  • Capability to manage multiple projects concurrently and work both collaboratively and independently.
  • Strong aptitude for identifying and anticipating needs.

About One Federal Solution:
One Federal Solution (OFS) is a forward-thinking Professional Services provider with over 17 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and various Professional Services. We pride ourselves on being pioneers, builders, and thought leaders, committed to co-creating with our customers to achieve exceptional enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is dedicated to delivering high performance and excellence to our government partners.