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Senior Administrative Coordinator

2 months ago

Bethesda, Maryland, United States Contemporaries Full time
Position Overview

Contemporaries is a prominent government contracting organization that collaborates with federal health and scientific agencies. We are currently seeking qualified individuals for long-term administrative roles at the Administrative Professional III level. These positions offer a hybrid work model, requiring in-office attendance for 1 to 3 days per week during standard business hours (9 AM - 5 PM, Monday to Friday).

Key Responsibilities:

  • Oversee multiple professional and shared calendars.
  • Arrange meetings, deliveries, and events efficiently.
  • Coordinate with external vendors for office services, including maintenance and custodial support.
  • Manage office inventory, ensuring timely organization and replenishment.
  • Facilitate meetings by establishing meeting rooms, providing necessary supplies, and sending invitations.
  • Document meeting minutes or notes, set up audiovisual equipment, and arrange seating as needed.
  • Handle databases and data entry tasks, along with managing both electronic and physical files.
  • Assist with timekeeping and various HR-related functions.
  • Support travel arrangements and itinerary planning.
  • Manage verbal and written communications, including phone calls, emails, and memos.
  • Organize documents such as reports, letters, and memoranda.
  • Oversee the shipping and receiving of packages.

Candidate Profile:

  • 2 to 5 years of experience in administrative support roles.
  • A minimum of a high school diploma is required; a college degree is preferred.
  • Experience in federal government settings, either as an employee or contractor, is advantageous.
  • Proven ability to multitask, particularly in calendar management.
  • Experience in managing both electronic and physical documents and files.
  • Background in property management is a plus.
  • Experience in organizing events and meetings effectively.
  • Exceptional verbal and written communication skills in English.
  • Strong customer service orientation.
  • A collaborative and team-focused attitude.
About Contemporaries

With over 32 years of experience, Contemporaries specializes in providing HR and staffing support to both federal and private sectors. Our expertise spans administrative roles and extends to scientific, IT, legal, research, and related fields.