Facilities Operations Coordinator

4 days ago

Portland, Oregon, United States Staffing Solutions, LLC Full time
Job Summary

We are seeking a highly skilled and detail-oriented Facilities Operations Coordinator to join our team at Staffing Solutions, LLC. As a key member of our facilities management team, you will be responsible for ensuring the efficient operation and maintenance of our facility, ensuring a safe, clean, and productive environment for all employees and visitors.

Key Responsibilities:
  • Assist in the management of daily operations of the facility, ensuring compliance with safety regulations and company policies.
  • Coordinate maintenance and repair activities, including scheduling service calls and managing vendor relationships.
  • Monitor building systems (HVAC, plumbing, electrical) to ensure optimal performance and address issues promptly.
  • Perform and complete activities and records completion by closing out work orders and documents additional needs or notes.
  • Responsible for facilities coordination, ensuring all federal and local regulations are being complied with.
  • Coordinates scheduling if maintenance activities at a workstation are expected to shut down production.
  • Must have knowledge of standard practices, materials, tools and equipment used in the repair and maintenance of motorized vehicles, engines, equipment, heavy equipment and hydraulics.
  • Respond to a variety of service requests, prioritizing according to the critical nature of operations, safety and environmental protection.
  • Draft and implements preventive maintenance schedules for buildings and equipment.
  • Performs preventative and reactive maintenance and documents work performed in maintenance database.
  • Performs moderate to advanced computer tasks for inventory tracking and manages tasks through Upkeep (eMaint software). Tracks and maintains database for asset management and maintenance.
  • Participates in the Safety Committee. Has advanced knowledge of safety procedures and ensures safety standards are adhered to throughout the facility.
  • Knowledge of safety issues related to the use of tools, equipment and supplies used in the repair of motorized vehicles and equipment.
  • Conduct regular inspections of the facility to identify maintenance needs and safety hazards.
  • Manage inventory of supplies and materials; order and restock as necessary.
  • Maintain accurate records of maintenance activities, service requests, and facility-related documentation.
Requirements:
  • Bachelor's degree in Facilities Management, Business Administration, or a related field (Manufacturing preferred).
  • Minimum 3-5 years' experience in facilities management or operations coordination.
  • Strong knowledge of building systems and maintenance procedures.
  • Proficiency in Microsoft Office Suite and facility management software.
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.

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