Administrative Coordinator

2 months ago

Dearborn, Michigan, United States Captain Jay's Fish & Chicken Full time
Join Captain Jay's Corporate Offices as an Administrative Coordinator and play a crucial role in our vibrant team. This essential position is designed to ensure that our daily functions operate seamlessly, providing support across various sectors and boosting overall productivity. By overseeing office communications, organizing meetings, and managing travel logistics, you will significantly enhance the efficiency of our corporate setting. Collaborating closely with senior leadership, department managers, and external stakeholders, you will cultivate valuable relationships and gain insights into multiple business domains. This distinctive role presents numerous opportunities for professional development, enabling you to broaden your expertise and progress within the organization. What makes this position unique is the opportunity to be an integral part of a growing enterprise where your efforts are acknowledged and appreciated.

Key Responsibilities:
  • Manage daily office functions, ensuring a well-organized and efficient work environment.
  • Coordinate meetings and appointments, including booking conference rooms and preparing necessary documentation.
  • Oversee inventory management by monitoring office supplies and placing orders as required to maintain adequate stock levels.
  • Act as a primary contact for staff regarding administrative inquiries, providing timely and accurate assistance.
  • Handle incoming and outgoing correspondence, including sorting mail, managing emails, and coordinating package deliveries.
  • Assist in maintaining records and filing systems, ensuring all documents are properly categorized and easily retrievable.
  • Support HR-related activities such as onboarding new employees, organizing personnel files, and assisting with payroll processing.
  • Contribute to team projects and company initiatives by providing necessary administrative support and coordination.

Qualifications:
  • Manage and coordinate office operations, including scheduling meetings, reserving conference rooms, and maintaining an organized calendar for smooth daily activities.
  • Handle correspondence by sorting mail, responding to emails, and managing phone calls with professionalism and efficiency.
  • Maintain accurate records of office supplies and equipment, placing orders as necessary and ensuring timely replenishment to support overall productivity.
  • Assist in preparing reports, presentations, and other documentation required for internal and external communications.
  • Facilitate onboarding processes for new hires by preparing necessary paperwork, setting up workspaces, and providing orientation on office procedures.
  • Coordinate travel arrangements for team members, including flight bookings, hotel reservations, and itinerary management while adhering to company policies.
  • Support various administrative tasks such as photocopying, scanning, filing documents, and maintaining a clean and orderly office environment.
  • Act as a liaison between different departments to streamline communication and foster collaboration within Captain Jay's Corporate Offices.

Essential Skills:
  • Time Management
  • Multitasking
  • Data Entry
  • Customer Service
  • Problem Solving
  • Attention to Detail
  • Microsoft Office Proficiency
  • Communication Skills
  • Organizational Skills
  • Scheduling

About Captain Jay's Fish & Chicken:

Founded with a vision, Captain Jay's is not merely a fast-food chain; it serves as a convenient stop for families seeking quality meals and essential groceries. Emphasizing the American ideals of hard work and integrity, Captain Jay's uniquely blends southern Cajun recipes with fresh, quality ingredients, and swift service. Originating in Detroit, Michigan, Captain Jay's has gained recognition for its flavorful Cajun chicken, zesty fries, and home-style sides. Over the years, the establishment has expanded to include numerous locations, earning a reputation for its commitment to quality and customer satisfaction.

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