Administrative Operations Coordinator

2 weeks ago

Tallahassee, United States Catalis Full time

About Us
Catalis stands at the forefront of government Software as a Service (SaaS) and integrated payment solutions, facilitating a diverse array of governmental functions across municipal, county, state, and federal tiers.

Our cutting-edge offerings are crafted to optimize workflows, boost productivity, and enhance the provision of public services.

The Role
We are seeking an Administrative Operations Coordinator to deliver extensive clerical and administrative assistance throughout all Catalis divisions.

Key Responsibilities
- Provide comprehensive administrative support to various departments.
- Oversee and manage the front desk operations.
- Handle incoming calls and inquiries.
- Organize and categorize incoming mail, including faxes and emails.
- Scan and catalog all correspondence, both incoming and outgoing.
- Manage the dispatch of outgoing mail, including operating the inserting/folding machine and postage meter.
- Process change of address requests, survivor requests, name changes, and application corrections.
- Perform data entry for checks received via mail.
- Prepare special letter requests and cover letters as needed.
- Order and maintain office supplies.
- Ensure the kitchen is stocked and organized.
- Serve as the point of contact for various office vendors.
- Forward invoices to the Accounts Payable department.
- Assist in processing tasks during peak operational periods.

Qualifications
- High school diploma or equivalent is essential.
- Must be a collaborative team player with excellent communication skills.
- Ability to manage multiple tasks effectively within designated timelines.
- Strong problem-solving capabilities and sound judgment.
- Exceptional attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).

What We Offer
- A vibrant and supportive work environment within a mission-driven organization.
- Competitive salary and comprehensive benefits package, including health, dental, and vision insurance.
- Paid time off (PTO) and options for Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
- 401(k) plan with matching contributions.
- Paid parental leave and employer-paid short-term and long-term disability insurance.
- Financial and legal assistance through our Employee Assistance Program (EAP).
- Opportunities for professional growth and career advancement.
- The chance to significantly impact the delivery of government services and improve the lives of citizens.

Equal Employment Opportunity
Catalis is an equal opportunity employer that values diversity and is committed to fostering an inclusive environment for all individuals. All candidates will be evaluated based on qualifications, merit, and business needs without regard to race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.

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