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Administrative Coordinator
2 months ago
This is an exciting opportunity to join the team at Florida State University as an Administrative Associate. The successful candidate will provide administrative support to the Department Chair and faculty members, ensuring the smooth operation of the department.
Key Responsibilities- Provide administrative assistance to the Department Chair, including scheduling appointments, preparing correspondence, and maintaining records.
- Support faculty members with various tasks, such as preparing reports, coordinating travel arrangements, and maintaining faculty files.
- Assist with daily office operations, including answering phone calls, responding to emails, and directing visitors.
- Coordinate special events, such as conferences and meetings, and prepare materials for presentations.
- Maintain accurate records and databases, including faculty travel calendars and departmental files.
- A high school diploma or equivalent and three years of experience in an administrative role.
- Excellent communication and organizational skills, with the ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite and ability to learn new software applications.
- Experience with customer service and ability to provide a high level of service to faculty, staff, and students.
- Ability to maintain confidentiality and handle sensitive information.
- Experience working in a higher education setting or with faculty and staff.
- Knowledge of FSU policies and procedures, including OMNI system.
- Ability to work in a fast-paced environment and prioritize multiple tasks.
- Experience with event planning and coordination.
Florida State University offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off. We also offer opportunities for professional development and growth within the university.
