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Administrative Operations Coordinator
2 months ago
Agency:
Agency for Persons with Disabilities
Position Title:
ADMINISTRATIVE OPERATIONS COORDINATOR
POSITION:
Administrative Operations Coordinator - Other Personal Services (OPS)
WORKING TITLE:
Administrative Operations Coordinator
POSITION NUMBER:
OPEN COMPETITIVE OPPORTUNITY
Benefits of Employment with the State of Florida
Working for the State of Florida offers more than just a salary.
The comprehensive compensation package for eligible employees includes a competitive array of benefits, such as:
- State Group Insurance options, including health, life, dental, vision, and various supplemental insurance plans.
- Retirement plan choices, featuring employer contributions.
The Agency seeks individuals who embody the qualities of humility, ambition, and intelligence, inspiring others to do the same.
This involves maintaining a modest demeanor, sharing accolades, being self-driven, and exercising sound judgment regarding group dynamics.
This role within APD will support staff and management throughout the Agency.
Your contributions will influence workplace culture, our community, and the individuals we serve as we strive to fulfill the Agency's mission.
SALARY RANGE
$31,200.00 Annually / $15.00 Hourly
Position Overview
This administrative role assists the Regional Operations Manager (or Regional Program Administrator) in managing the operations of the Region.
The employee provides administrative assistance, conducts research, compiles data, drafts reports and correspondence, recommends and implements operational systems, and interprets policies to offer guidance and support in achieving the Region's objectives.
Key Responsibilities
• Answer phone inquiries and direct callers to the appropriate personnel.
• Schedule appointments and manage incoming and outgoing mail and packages.
• Assist clients and visitors as needed.
• Input and track all Community Activities Plans and resources, and support outreach and community events.
• Collaborate with other administrative staff and provide support to colleagues as required.
• Handle sensitive information with discretion to ensure confidentiality and compliance with privacy regulations.
• Meet deadlines and adapt to changing priorities.
• Prepare meeting agendas and record minutes.
• Draft and edit letters, reports, and various documents.
• Maintain both physical and digital filing systems.
• Operate and maintain office equipment, including printers and copiers.
• Assist with emergency preparedness and recovery efforts as necessary.
• Perform additional duties as assigned.
Minimum Qualifications
• High school diploma or equivalent.
• Proficient in database management, electronic files, and Microsoft Office Suite.
Knowledge, Skills, and Abilities
Ability to:
• Communicate effectively and deliver exceptional customer service.
• Utilize Microsoft Office programs including Outlook, Word, and Excel.
Additional Information
To qualify for this position, applicants must complete all sections of the Candidate Profile, including work history with month and year.
Resumes and other documentation can be attached for additional information but will not replace the required completed Candidate Profile.
As a condition of employment, individuals appointed to a position in the State Personnel System must participate in the Direct Deposit Program.
It is the policy of the Florida Agency for Persons with Disabilities that applicants undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes.
All applicants should complete the online application process. Responses to qualifying questions are required to be considered for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring reasonable accommodations, as defined by the Americans with Disabilities Act, must notify the agency hiring authority in advance to allow sufficient time for accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with the Drug-Free Workplace Act.
