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Administrative Operations Coordinator

2 months ago

Tallahassee, Florida, United States Catalis Regulatory & Compliance, LLC Full time

About Us

Catalis Regulatory & Compliance, LLC is a premier provider of Software as a Service (SaaS) solutions and integrated payment systems, facilitating a diverse array of governmental functions at various levels. Our cutting-edge services are crafted to optimize workflows, boost productivity, and enhance the provision of public services. We are dedicated to utilizing technology to simplify and expedite governmental interactions for the community.

Your Role

We are seeking an Administrative Operations Coordinator to deliver extensive clerical and administrative assistance across all divisions of Catalis. This position entails a variety of office responsibilities, including overseeing the reception area, managing incoming calls, and organizing mail and other communications.

This role requires onsite presence, working five days a week.

Key Responsibilities

  • Provide comprehensive administrative and clerical support to all divisions
  • Oversee and maintain the reception area
  • Manage incoming phone calls
  • Sort and categorize incoming mail, including faxes and emails
  • Scan and archive all correspondence (both incoming and outgoing)
  • Handle outgoing mail, including operating mailing equipment and preparing letters
  • Process address changes, survivor requests, name changes, and other correspondence
  • Perform data entry for checks received via mail
  • Prepare special letter requests and cover letters
  • Order and manage office supplies
  • Maintain kitchen supplies
  • Act as a liaison for various office vendors
  • Forward invoices to the appropriate department
  • Assist with processing tasks during peak periods


Qualifications for Success

  • High school diploma or equivalent is required
  • Ability to work collaboratively, with strong communication skills
  • Proficient in managing multiple tasks within set deadlines
  • Strong problem-solving abilities
  • Excellent oral and written communication skills
  • Demonstrated leadership and analytical capabilities
  • Highly organized with the ability to exercise sound judgment
  • Exceptional attention to detail
  • Experience with Microsoft Office Suite (Word, Excel, Outlook, etc.)

What We Provide

  • A dynamic and supportive work environment within a mission-driven organization
  • Competitive salary and benefits package, including health, dental, and vision insurance
  • Paid time off (PTO)
  • Health Savings Account (HSA) and Flexible Spending Account (FSA) options
  • 401(k) plan with matching contributions
  • Paid parental leave
  • Employer-paid short-term and long-term disability insurance
  • Financial and legal assistance through our Employee Assistance Program (EAP)
  • Opportunities for professional growth and career advancement
  • The chance to significantly impact the delivery of government services and the lives of citizens.

Equal Employment Opportunity Statement

We are an equal opportunity employer and value diversity. We are committed to fostering an inclusive environment for all. All candidates will be evaluated based on qualifications, merit, and business needs without regard to race, color, religion, national origin, age, non-qualifying mental or physical disability, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.



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