Office Onboarding Specialist

1 week ago

Bethesda, Maryland, United States Admiral Security Full time

Position Overview:

Admiral Security is in search of a highly organized, proactive, and detail-oriented individual to enhance our administrative operations. This role demands exceptional multitasking abilities, a keen eye for detail, and the capacity to adhere to tight deadlines. Are you adept at managing a multitude of intricate tasks and projects swiftly with minimal supervision? Do you possess a steadfast commitment to excellence, effective communication skills across all levels, and a meticulous approach to your work? Are you capable of swiftly assimilating organizational structures, team goals, and aligning with Admiral's core values and vision? Do you maintain a high standard of integrity and discretion when handling sensitive and financial information, while demonstrating professionalism in interactions both internally and externally?

If these qualities resonate with you, we invite you to consider this opportunity.

This is your chance to become a vital part of our esteemed administrative team. We offer COMPETITIVE SALARY - HEALTH INSURANCE - LIFE INSURANCE - PAID TIME OFF.

Responsibilities:

  • Facilitate the hiring process for new candidates efficiently in accordance with company standards.
  • Manage the applicant tracking system to ensure candidates are appropriately qualified or disqualified, advancing initial hiring steps daily.
  • Coordinate scheduling for qualified candidates regarding licensing and provide reminders for necessary documentation.
  • Handle the processing of new hire paperwork for licenses across multiple jurisdictions.
  • Oversee the timely renewal of licenses in accordance with company protocols and relevant regulations.
  • Ensure all license transfers for new contracts are executed promptly and in compliance with applicable laws.
  • Maintain accurate records of employee licenses within the company’s information system.
  • Conduct daily background checks for new candidates and make informed decisions based on results.
  • Coordinate drug screenings for new hires and take appropriate actions based on outcomes.
  • Generate monthly reports on licensing status and notify employees and management regarding renewals.
  • Perform self-audits of licensing files to ensure compliance with all relevant regulations and report any discrepancies immediately.
  • Act as the primary liaison with licensing authorities across jurisdictions.
  • Monitor expired licenses and collaborate with HR to manage employee site assignments as necessary.
  • Report any hiring process issues to the Director of Employment and Employee Relations.
  • Ensure the office environment is well-maintained and that all equipment is functional.
  • Order office supplies in a timely manner and communicate with service providers regarding equipment issues.
  • Adhere to COVID-19 protocols within the office and report any violations as necessary.
  • Produce weekly reports detailing licensing and onboarding activities.
  • Assist with front desk responsibilities as required.
  • Coordinate and track uniform orders.
  • Perform additional duties as assigned.

This is a full-time position with hours scheduled around standard weekday operations: 9 AM - 5 PM. Benefits are available in accordance with the Company Benefits Policy.

Qualifications:

  • Internal candidates must demonstrate exemplary performance and attendance, with no disciplinary actions within the past year.
  • Must exhibit a strong attention to detail.
  • Exceptional customer service skills are required.
  • Excellent written and verbal communication abilities are essential.
  • Ability to multitask effectively is necessary.
  • Proficiency in Microsoft Office applications is required.

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