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Office Onboarding Specialist

2 months ago

Bethesda, Maryland, United States Admiral Security Full time

Position Overview:

Admiral Security is in search of a highly organized, detail-oriented, and proactive individual to assist our administrative team. This position demands exceptional multitasking abilities, a keen eye for detail, and the capacity to adhere to tight deadlines. Are you capable of managing a substantial volume of intricate tasks and projects swiftly with minimal supervision? Do you possess a strong commitment to excellence, effective communication skills across all levels, and a meticulous approach to your work? Are you adept at quickly grasping organizational structures, team goals, and aligning with Admiral's core values? Your integrity and discretion in handling sensitive and financial information, along with your professionalism in interactions both within and outside the organization, are essential.

If these qualities resonate with you, we invite you to consider this opportunity.

This role is an integral part of our professional administrative team. We offer COMPETITIVE SALARY - HEALTH INSURANCE - LIFE INSURANCE - PAID TIME OFF.

Responsibilities:

  • Facilitate the hiring process for new candidates efficiently, adhering to company standards.
  • Manage candidate status in the applicant tracking system, ensuring timely progress through initial hiring steps.
  • Coordinate scheduling for licensing appointments and send reminders for necessary documentation.
  • Handle paperwork for new hire licensing in DC, MD, and VA.
  • Oversee license renewals for DC, MD, and VA.
  • Ensure timely execution of license transfers for new contracts, complying with company policies and regulations.
  • Maintain accurate records of employee licenses in the company’s information system.
  • Conduct daily background checks for new hires prior to scheduling licensing.
  • Ensure drug screenings for new hires are completed and manage candidate status accordingly.
  • Generate monthly reports on licenses and send renewal notifications to employees and management.
  • Perform self-audits of licensing files to ensure compliance with all relevant regulations.
  • Act as the primary liaison with licensing authorities across all jurisdictions.
  • Monitor expired licenses and collaborate with HR for necessary actions.
  • Report any issues in the hiring process to the Director of Employment and Employee Relations.
  • Maintain a well-organized office environment, ensuring operational efficiency of computers and printers.
  • Order office supplies in a timely manner and coordinate maintenance for office equipment.
  • Ensure adherence to COVID-19 guidelines within the office environment.
  • Produce weekly reports on licensing and onboarding activities.
  • Assist with front desk responsibilities as required.
  • Manage uniform orders and track their status.
  • Perform additional duties as assigned.

This is a full-time position with standard weekday hours from 9 AM to 5 PM. Benefits are provided in accordance with the Company Benefits Policy.

Qualifications:

  • Internal candidates must demonstrate exemplary performance and attendance, with no disciplinary actions within the past year.
  • Detail-oriented with exceptional customer service capabilities.
  • Strong written and verbal communication skills.
  • Ability to multitask effectively.
  • Proficiency in Microsoft Office applications.