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Office Operations Coordinator

2 months ago

Bethesda, Maryland, United States Contemporaries Full time
Job Overview

Contemporaries is a government contracting firm with over 32 years of experience providing HR and Staff support to federal and private organizations. We are seeking a highly skilled Administrative Support Specialist to join our team.

Key Responsibilities
  • Calendar Management: Manage multiple professional and shared calendars, ensuring seamless scheduling and coordination of meetings, deliveries, and events.
  • Office Operations: Work with outside vendors to manage office services, including maintenance, custodial efforts, and office management.
  • Inventory Management: Organize, track, and re-supply office inventory, ensuring efficient use of resources.
  • Meeting Coordination: Coordinate meetings, establish meeting rooms, provide meeting supplies, and send out invitations.
  • Administrative Support: Provide administrative support to executives and other staff, including data entry, document management, and timekeeping.
  • Travel Arrangements: Assist with travel arrangements and itineraries, ensuring smooth execution of business trips.
  • Communication: Manage verbal and written communication, including emails, memos, and reports.
  • Document Management: Manage documents, including reports, letters, and memoranda.
  • Shipping and Receiving: Manage the shipping and receiving of packages, ensuring timely and efficient delivery.
Requirements
  • 2-5 years of administrative support experience.
  • Minimum of a High School diploma, but a college degree is preferred.
  • Experience working for the federal government as a federal employee or contract employee is preferred.
  • Excellent communication skills, both verbal and written, in the English language.
  • Strong customer service skills.
  • Team-oriented personality.