Executive Administrative Coordinator

2 weeks ago

Peoria, Illinois, United States Caterpillar Full time
Career Area:
Business Support Services
Job Overview:

Your Contributions Shape the Future at Caterpillar Inc.

At Caterpillar, we are a worldwide organization that values not only the tasks we undertake but also the relationships we build. We are innovators, problem solvers, and architects of a sustainable future, committed to enhancing the communities we serve. Our focus is on tangible progress and innovation, collaborating with our clients to make a meaningful impact in our environment.

Caterpillar is in search of a dedicated Administrative Assistant to deliver comprehensive clerical and administrative support, enabling executives to focus on their strategic management duties within the Caterpillar Information Technology Division. If you possess a strong organizational aptitude, enjoy teamwork, and excel in problem-solving, we invite you to consider this opportunity.

Key Responsibilities:
  • Overseeing intricate scheduling for multiple executives.
  • Managing communications to enhance executive efficiency while accommodating diverse preferences.
  • Coordinating both domestic and international travel logistics; assisting with financial transactions, expense management, and credit card reconciliations.
  • Serving as the primary contact for meeting room technology, supplier engagements, event planning, and celebrations.
  • Organizing and maintaining team collaboration platforms, ensuring content is current and accessible.
  • Developing communication materials and presentations as required.
  • Keeping master records of email distribution lists, organizational policies, and procedures.
  • Administering recognition initiatives, recurring events, and engagement activities across global teams.
Qualifications:

Education: Bachelor's degree or equivalent experience.

Communication Skills: Proficient understanding of effective communication principles, tools, and techniques; capable of accurately conveying and interpreting ideas and information through appropriate communication methods.

Organizational Skills: Knowledge of planning and resource management; ability to systematically arrange tasks and resources to achieve objectives with a high degree of accuracy.

Writing and Editing Proficiency: Familiarity with copywriting and editing; ability to create, review, and refine documents for marketing purposes.

Team Collaboration and Relationship Management: Understanding of collaborative practices; ability to work constructively with diverse individuals and groups.

Adaptability: Knowledge of effective strategies for managing change; ability to adjust to evolving environments comfortably.

Multi-tasking: Knowledge of self-management techniques; ability to handle multiple objectives and projects effectively, prioritizing tasks appropriately.

Problem Resolution: Familiarity with problem-solving methodologies; ability to identify and address operational challenges effectively.

Administrative Skills and Software Proficiency: Knowledge of office administration functions; ability to perform ongoing administrative tasks efficiently. Proficient in Microsoft Office applications.

Additional Information:
  • Location: Peoria, IL
About Caterpillar:

Caterpillar Inc. stands as the premier manufacturer of construction and mining machinery, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. For nearly a century, we have been dedicated to assisting our clients in building a more sustainable world, committed to a reduced-carbon future. Our innovative offerings, supported by a global dealer network, deliver exceptional value that empowers our customers to thrive.

Equal Opportunity Employer: Caterpillar Inc. is an EEO/AA Employer. All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.

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