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Executive Administrative Coordinator

2 months ago

Peoria, Illinois, United States Caterpillar Full time
Career Area:
Business Support Services
Job Overview:

Your Contributions Matter at Caterpillar Inc.

At Caterpillar, we are a global community dedicated to not only the tasks we undertake but also to supporting one another. We are innovators, problem solvers, and builders of a sustainable future, committed to creating stronger communities. Here, we don't just discuss advancements and innovation; we actively implement them alongside our clients in our workplaces and communities. Together, we are committed to constructing a better world for everyone.

Caterpillar is in search of a proactive Administrative Assistant to deliver comprehensive clerical and administrative support, enabling executives to focus on their core management duties within the Caterpillar Information Technology Division. If you possess a strong organizational aptitude, enjoy collaboration, and excel in problem-solving, we invite you to consider this opportunity.

Key Responsibilities:
  • Overseeing intricate scheduling for multiple executives.
  • Managing communications to enhance executive efficiency while accommodating diverse preferences.
  • Coordinating both domestic and international travel logistics; assisting with financial transactions, expense management, and credit card reconciliations.
  • Serving as the primary contact for meeting room technology, supplier visits, event planning, and celebrations.
  • Organizing and maintaining team collaboration sites, ensuring content is current and accessible.
  • Developing communications and presentation materials as required.
  • Keeping master copies of distribution lists, organizational policies, and procedures up to date.
  • Overseeing recognition programs, recurring events, and engagement initiatives across global teams.
Qualifications:

Education: 4-year degree or equivalent experience.

Communication Skills: Proficient understanding of effective communication strategies; ability to convey, receive, and accurately interpret ideas and information through appropriate communication methods.

Organizational Skills: Knowledge of planning and resource allocation; ability to structure and maintain tasks systematically and methodically while ensuring high accuracy.

Writing and Editing: Familiarity with copywriting and editing; capability to create, review, and refine documents for marketing purposes.

Collaboration and Relationship Management: Understanding of collaborative techniques; ability to engage constructively with diverse individuals and groups.

Adaptability: Knowledge of effective strategies for managing change; ability to adjust to evolving environments comfortably.

Multi-tasking: Knowledge of self-management practices; ability to handle multiple projects and priorities effectively.

Problem-Solving: Familiarity with tools and techniques for identifying and resolving operational challenges; ability to apply problem-solving skills to various situations.

Office Management and Software Proficiency: Knowledge of office administration processes; ability to perform ongoing administrative tasks efficiently. Proficient in Microsoft Office suite functionalities.

Additional Information:
  • Location: Peoria, IL
About Caterpillar:

Caterpillar Inc. stands as the premier manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. For nearly a century, we have been assisting clients in building a more sustainable world and are dedicated to contributing to a reduced-carbon future. Our innovative offerings, supported by a global dealer network, deliver exceptional value that empowers our customers to thrive.