Senior Executive Assistant

2 weeks ago


Peoria, Illinois, United States Carle Health Full time

Position Overview:
The Senior Executive Assistant plays a pivotal role in delivering comprehensive and confidential administrative support to a Vice President within the organization, while also facilitating the provider credentialing process through Medical Affairs.

Key Responsibilities:

  • Administrative Support:
    - Provide high-level secretarial assistance, ensuring tasks are completed independently and efficiently.
    - Draft and format professional correspondence, including letters and memos, maintaining grammatical accuracy.
    - Manage incoming mail, prioritizing and distributing as necessary.
    - Greet visitors and handle phone inquiries, offering guidance and support.
    - Ensure timely follow-up on tasks and maintain organized records.
  • Scheduling and Coordination:
    - Organize and manage appointments and meetings for the executive, coordinating with various stakeholders.
    - Maintain an updated calendar, communicating necessary details to all involved parties.
    - Exercise sound judgment in prioritizing messages and managing schedule conflicts.
  • Medical Staff Affairs:
    - Conduct ongoing data collection and communication with medical staff to support the credentialing process.
    - Stay informed about the latest advancements in credentialing software and ensure timely data collection.
    - Communicate with providers regarding credentialing status and necessary documentation.
  • Special Projects:
    - Undertake special assignments as directed by senior leadership.
    - Manage payroll processing for relevant departments and oversee office supply procurement.
Qualifications:
  • Proficient in using standard office equipment and software applications.
  • Strong communication skills, both written and verbal, with the ability to interact effectively with diverse individuals.
  • Intermediate computer skills, including proficiency in MS Office applications and the ability to troubleshoot basic issues.
  • Demonstrated ability to maintain confidentiality and exercise discretion in all matters.

Carle Health is committed to fostering an inclusive environment and is an Equal Opportunity Employer. We do not discriminate based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class.



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