Executive Administrative Coordinator

2 weeks ago

Peoria, Illinois, United States Caterpillar Full time
Career Area:
Business Support Services
Job Overview:

Your Contributions Shape the Future at Caterpillar Inc.

At Caterpillar, we are part of a global community that values not only the work we accomplish but also the relationships we build. We are innovators, problem solvers, and architects of a sustainable future, dedicated to enhancing the communities we serve. Our commitment to progress and innovation is evident in our collaborative efforts with customers, both in our workplaces and in our communities. Together, we are dedicated to creating a better world for everyone.

Caterpillar is looking for a dedicated Administrative Assistant to deliver comprehensive clerical and administrative support to our executives, allowing them to focus on their strategic management roles within the Caterpillar Information Technology Division. If you thrive in an organized environment and enjoy collaborating and solving problems, we would like to hear from you.

Key Responsibilities:
  • Coordinating intricate schedules for multiple executives.
  • Managing communications via email and phone to maximize executive efficiency while accommodating individual preferences.
  • Arranging domestic and international travel logistics; assisting with payments, expense reporting, and reconciliation of charge accounts.
  • Serving as the primary contact for meeting room technology, supplier visits, event planning, and celebrations.
  • Organizing and maintaining team collaboration sites, ensuring content is current and accessible.
  • Developing communications and presentation materials as needed.
  • Keeping master copies of distribution lists, organizational policies, and procedures up to date.
  • Overseeing recognition programs, recurring events, and engagement initiatives across global teams.
Qualifications:

Education: Bachelor's degree or equivalent experience.

Communication Skills: Proficient understanding of effective communication principles, tools, and techniques; capable of accurately conveying and interpreting ideas, information, and needs through appropriate communication methods.

Organizational Skills: Knowledge of planning and organizing tasks and resources; ability to effectively manage time and resources to achieve objectives while maintaining a systematic approach to work. Understanding the importance of accuracy and attention to detail.

Writing and Editing Skills: Familiarity with copywriting and editing; ability to create, review, and refine texts and documents for marketing purposes.

Collaboration and Relationship Management: Knowledge of collaborative strategies; ability to work constructively with diverse individuals and groups. Understanding of relationship management techniques to foster healthy working relationships with clients, vendors, and colleagues.

Adaptability: Knowledge of effective strategies for managing change; ability to adjust to a dynamic environment and embrace change.

Multi-tasking Abilities: Understanding of self-management practices; ability to handle multiple objectives, projects, or activities simultaneously, making informed decisions regarding prioritization and time allocation.

Problem-Solving Skills: Familiarity with techniques for identifying, anticipating, and resolving operational challenges; ability to apply problem-solving knowledge effectively in various situations.

Administrative Proficiency: Knowledge of office administration tasks; ability to perform ongoing administrative duties efficiently in support of both local and remote teams. Proficient in Microsoft Office applications.

Additional Information:
  • Location: Peoria, IL
About Caterpillar:

Caterpillar Inc. is the premier manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. For nearly a century, we have been assisting customers in building a more sustainable world and are committed to contributing to a reduced-carbon future. Our innovative products and services, supported by our extensive dealer network, deliver exceptional value that empowers our customers to succeed.

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