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Executive Administrative Coordinator

2 months ago

Peoria, Illinois, United States Caterpillar Full time
Career Area:
Business Support Services
Job Overview:

Your Contributions Shape the Future at Caterpillar Inc.

At Caterpillar, we are a worldwide team dedicated not only to our tasks but also to one another. We are the creators, innovators, and future architects working towards building stronger, more sustainable communities. Here, we don’t just discuss advancement and innovation; we actively implement it alongside our clients, where we operate and reside. Together, we are constructing a better world for everyone to enjoy.

Caterpillar is in search of a highly skilled Administrative Assistant to deliver advanced clerical and administrative support, alleviating administrative burdens for company executives, thereby allowing them to focus on their core management duties within the Caterpillar Information Technology Division. If you possess a strong affinity for organization, collaboration, and problem-solving, we invite you to consider this opportunity.

Key Responsibilities:
  • Overseeing intricate calendars for multiple executives.
  • Managing email and phone inquiries to maximize executive productivity while accommodating diverse preferences.
  • Coordinating domestic and international travel logistics; assisting with payments, expense management, and credit card reconciliation.
  • Serving as the primary contact for meeting room technology, supplier visits, event planning, and celebrations.
  • Organizing and maintaining team collaboration sites, ensuring content is current and easily accessible.
  • Developing communications and presentation materials as needed.
  • Keeping master copies of email distribution lists, organizational policies, and procedures.
  • Overseeing recognition programs, recurring events, and engagement initiatives across global teams.
Qualifications:

Education: 4-year degree or equivalent experience.

Communication Skills: Proficient understanding of effective communication principles, tools, and techniques; ability to convey, receive, and accurately interpret ideas, information, and needs through appropriate communication methods.

Organizational Skills: Knowledge of planning and organizing tasks and resources; ability to manage time and resources effectively to achieve objectives while maintaining a systematic approach. Understanding the importance of accuracy; ability to execute tasks with high precision.

Writing and Editing: Familiarity with copywriting and editing; capability to write, review, and refine texts and documents for marketing purposes.

Team Collaboration: Knowledge of collaborative techniques; ability to work constructively with various individuals and groups. Understanding of relationship management techniques; ability to establish and maintain positive working relationships with clients, vendors, and colleagues.

Adaptability: Knowledge of effective strategies for managing change; ability to adjust to a dynamic environment and embrace change.

Multi-tasking: Knowledge of self-management practices; ability to handle multiple concurrent objectives, projects, or activities, making informed decisions regarding prioritization and time allocation.

Problem-Solving: Knowledge of methods and tools for identifying, anticipating, and resolving organizational or operational challenges; ability to apply problem-solving skills effectively in various situations.

Administrative Proficiency: Knowledge of office administration tasks; ability to perform ongoing administrative duties efficiently in support of both local and remote teams. Proficiency in Microsoft Office; ability to utilize features and functions in Microsoft Office applications.

Additional Information:
  • Location: Peoria, IL
About Caterpillar:

Caterpillar Inc. is the premier manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines, and diesel-electric locomotives. For nearly a century, we have been assisting customers in building a better, more sustainable world and are committed to contributing to a reduced-carbon future. Our innovative products and services, supported by our global dealer network, deliver exceptional value that empowers our customers to succeed.