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Executive Administrative Coordinator

2 months ago


Peoria, Illinois, United States Caterpillar Full time
Career Area:
Business Support Services
Job Overview:

Shape the Future with Caterpillar Inc.

At Caterpillar, we are a global community dedicated to not only our work but also to each other. We are innovators, problem solvers, and builders of a sustainable future. Our commitment to progress and innovation is evident in everything we do, creating stronger communities for all.

Caterpillar is looking for a driven Administrative Assistant to deliver high-level clerical and administrative support to executives, enabling them to focus on their strategic management roles within the Caterpillar Information Technology Division. If you thrive in an organized environment and enjoy collaborating to solve problems, we encourage you to consider this opportunity.

Key Responsibilities:
  • Overseeing intricate scheduling for multiple executives.
  • Managing communication requests to enhance executive productivity while accommodating diverse preferences.
  • Coordinating travel logistics, including domestic and international arrangements, expense processing, and financial reconciliations.
  • Serving as the primary contact for meeting room technology, supplier visits, and event planning.
  • Organizing and maintaining team collaboration sites to ensure content is current and accessible.
  • Developing communication materials and presentations as needed.
  • Keeping master records of distribution lists and organizational policies.
  • Overseeing recognition initiatives and engagement activities across global teams.
Qualifications:

Education: Bachelor's degree or equivalent experience.

Communication Skills: Proficient in effective communication techniques; capable of accurately conveying and interpreting information and ideas.

Organizational Skills: Strong ability to plan and prioritize tasks systematically while maintaining a high level of accuracy.

Writing and Editing: Proficient in copywriting and editing; capable of creating and refining documents for marketing purposes.

Collaboration and Relationship Management: Skilled in working collaboratively with diverse individuals and groups, fostering healthy professional relationships.

Adaptability: Ability to adjust to changing environments and manage transitions effectively.

Multi-tasking: Competent in managing several projects and priorities simultaneously, making informed decisions on time allocation.

Problem-Solving: Knowledgeable in identifying and resolving operational challenges through effective problem-solving techniques.

Administrative Proficiency: Experienced in office administration tasks and proficient in Microsoft Office applications.

Additional Information:
  • Location: Not specified
About Caterpillar:

Caterpillar Inc. is the premier manufacturer of construction and mining equipment, diesel and natural gas engines, and industrial gas turbines. For nearly a century, we have been dedicated to helping our customers build a more sustainable world. Our innovative solutions and services, supported by a global dealer network, deliver exceptional value that empowers our customers to succeed.