Senior Administrative Assistant

2 weeks ago


Peoria, Illinois, United States The Carle Foundation Full time
Position Title: Senior Administrative Assistant - Medical Affairs

Department: Medical Affairs

Job Overview:

We are seeking a highly skilled and organized Senior Administrative Assistant to provide comprehensive secretarial support to an executive at the Vice President level within our Medical Affairs Department. This role involves managing confidential information and assisting with the provider credentialing process.


Key Responsibilities:
  • Deliver advanced secretarial services, ensuring a high level of confidentiality and professionalism.
  • Utilize standard office equipment to perform essential functions effectively.
  • Occasionally travel to various facilities as required, using personal transportation for business purposes.
  • Demonstrate exceptional communication skills, both written and verbal, to interact with a diverse range of individuals.
  • Maintain confidentiality and discretion in all communications and documentation.
  • Proficiently use computer applications, including MS Office Suite, to manage documents and data.
  • Organize and prioritize tasks to ensure timely completion of assignments.
  • Manage correspondence, including sorting and routing mail based on priority.
  • Act as the first point of contact for visitors and callers, providing guidance and information as needed.
  • Schedule and coordinate meetings, ensuring all relevant parties are informed and prepared.
  • Assist with ongoing data collection and documentation for provider applications and maintenance of good standing.
  • Complete special projects and assignments as directed by senior leadership.

Qualifications:

We are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We encourage individuals from diverse backgrounds to apply.

Carle Health participates in E-Verify to confirm work authorization.



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