Administrative Manager

4 days ago

Pompano Beach, Florida, United States Launch Ventures Full time
Job Title: Administrative Manager

Launch Ventures is a certified minority and woman-owned staffing firm, focused on direct hire placements in finance and accounting.

Our client is a leading Diamond Blade and Tooling Company, dedicated to providing high-quality tools and solutions to our clients in the construction, manufacturing, and infrastructure sectors. Their commitment to innovation, precision engineering, and customer satisfaction has positioned them as a trusted partner in the industry.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Manager to join our team. The successful candidate will be responsible for ensuring the smooth operation of administrative functions, providing essential support in various areas, and maintaining a positive and productive office environment.

Key Responsibilities:

  • Administrative Management:
    • Oversee daily office operations, including but not limited to managing schedules, coordinating meetings, and handling correspondence.
    • Maintain office systems, such as e-filing, record-keeping, and document management, ensuring accuracy, efficiency, and compliance with company policies.
    • Procure office supplies and equipment, monitoring inventory levels and initiating purchase orders as needed.
    • Implement and maintain efficient administrative procedures to streamline workflows and enhance productivity.
    • Coordinate in-bound and out-bound shipping.
  • Human Resources Support:
    • Assist in the recruitment process by coordinating interviews, processing applications, and facilitating onboarding procedures for new employees.
    • Maintain employee records, including attendance, leave, and performance evaluations, ensuring confidentiality and compliance with relevant regulations.
    • Support HR initiatives, such as employee engagement activities, training programs, and benefits administration.
  • Financial Administration:
    • Manage accounts payable and receivable processes, including invoicing, billing, and collections.
    • Assist in budget preparation and expense tracking, monitoring expenditures and identifying cost-saving opportunities.
    • Prepare financial reports, forecasts, and analyses to support decision-making and ensure financial transparency.
  • Customer Service:
    • Serve as a point of contact for customer inquiries, providing timely and courteous assistance to address their needs and resolve issues.
    • Maintain customer databases and records, ensuring accuracy and completeness of information.
    • Collaborate with sales and marketing teams to support customer engagement initiatives and promote client satisfaction.
  • Office Maintenance and Security:
    • Oversee facility maintenance, including coordinating repairs, servicing equipment, and ensuring a safe and clean working environment.
    • Implement security measures to safeguard company assets, data, and confidential information.

Qualifications:

  • Associate degree in business administration, office management, or related field preferred, but not required.
  • Proven experience in office management or administrative roles, preferably in a manufacturing or construction-related industry.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a customer-centric approach.
  • Proficiency in MS Office Suite and familiarity with office management software.
  • Knowledge of human resources principles and practices is advantageous.
  • Attention to detail, integrity, and a proactive attitude towards problem-solving.

Benefits:

  • Competitive salary commensurate with experience.
  • Holidays and Paid time off
  • Opportunities for professional development and career advancement in a dynamic and growing company.

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