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Administrative Coordinator
2 months ago
Administrative Coordinator
The Administrative Coordinator plays a crucial role in ensuring compliance within the office regarding invoicing, payroll, and various document management tasks. This position is ideal for a detail-oriented individual who thrives in a dynamic and fast-paced setting. If you enjoy staying engaged and prefer a variety of tasks, this role is well-suited for you.
The Administrative Coordinator collaborates closely with the Chief Operations Officer to guarantee that payroll, invoices, payments, bonds, insurance certificates, and other essential office functions are executed promptly and accurately.
Key Responsibilities:
- Ensure compliance with electronic certified payroll processes.
- Assist in conducting annual insurance audits.
- Oversee the compliance of subcontractor documentation, including contracts, Certificates of Insurance (COIs), Notice to Proceed (NTPs), and adherence to prevailing wage laws.
- Apply a foundational understanding of federal, state, and local prevailing wage regulations (such as the Davis-Bacon Act and related laws) to support specific projects.
- Monitor contractor and subcontractor reporting requirements to ensure adherence to all applicable laws governing prevailing wage.
- Utilize Paylocity for weekly payroll submissions.
- Create invoices within our Project Management system and QuickBooks.
- Engage with customers regarding payment inquiries.
- Process incoming payments.
- Verify the accuracy of prevailing wage records, ensuring all necessary information, daily work logs, and fringe benefits are documented.
- Follow record retention guidelines as established by relevant governmental authorities.
- Archive payroll records appropriately.
- Respond to phone inquiries and assist customers in obtaining necessary information.
- Support the Project Manager with payment applications and project closeout documentation.
- Monitor Solar Systems daily and report any issues to the Field for necessary service.
- Issue work orders and schedule tasks as required.
Compensation Information: Yearly Salary
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