Executive Assistant

4 hours ago


Reston, Virginia, United States Winn & Winn Recruiting Agency, LLC Full time

Job Title: Executive Personal Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Personal Assistant to support the Co-Founder of our company in Charleston, SC. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.

Key Responsibilities:

  • Manage the Co-Founder's calendar, schedule meetings, and prepare notes for context.
  • Coordinate business meetings, take notes, and draft agendas.
  • Support team management, project tracking, and organization.
  • Organize taxes, finances, and legal documents.
  • Manage expense tracking and prioritize emails.
  • Draft correspondence, proof, and edit documents.
  • Coordinate travel arrangements, including booking flights, transportation, and restaurants.
  • Anticipate logistical issues on behalf of the Co-Founder.
  • Take notes during calls and review high-level points after the call.

Personal Assistant Responsibilities:

  • Manage calendars for children's events, school, and extracurricular activities.
  • Assist with errands, picking up coffee, food, and dry-cleaning.
  • Sourcing gift options and sending birthday cards and holiday gifts.
  • Manage travel arrangements for family travel.
  • Schedule regular home maintenance appointments and maintain records.

Requirements:

  • Bachelor's degree required; MBA preferred.
  • Minimum of 2 years' experience in a similar role.
  • Proficiency with MS Office and Excel.
  • Strong organizational and time-management skills.
  • Flexible with availability (24/7).
  • Strong money management skills and ability to work independently.
  • Ability to handle confidential information with discretion.
  • Must live local to Charleston, SC.

Additional Details:

  • Hybrid (4 days in office).
  • Full-time with competitive compensation.
  • Health Benefits Packages.
  • Unlimited PTO upon approval.

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