Executive Assistant

4 days ago


Reston, Virginia, United States Commonwealth of Virginia Full time

About the Commonwealth of Virginia

The Commonwealth of Virginia is a leader in education, innovation, and community engagement. Our University Libraries are a vital part of this mission, providing access to knowledge, resources, and expertise to support the academic and research endeavors of our students, faculty, and staff.

About the Position

The Executive Assistant will provide high-level administrative support to the Dean of Libraries, serving as a key liaison between the Dean's office and various university departments, faculty, and external organizations. This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality and discretion.

Key Responsibilities

  • Provide executive-level administrative support to the Dean of Libraries, including scheduling, correspondence, and project coordination.
  • Manage confidential information and sensitive administrative processes with discretion and professionalism.
  • Develop and implement effective communication strategies to promote the University Libraries' programs and services.
  • Collaborate with the Director of Development to support the Libraries' development program, including donor relations, gift processing, and event planning.
  • Assist with faculty governance support, including hiring and separation processes, annual reappointment and promotion in rank processes, and related actions, correspondence, and announcements.
  • Apply knowledge of programs, operations, and administrative policies and procedures to manage special projects on behalf of the Dean of Libraries.

Requirements

  • High school diploma or equivalent.
  • Considerable experience managing schedules and meetings, event coordination, and conducting online research and compiling data.
  • Experience preparing and/or editing documents, memos, and correspondence, as well as creating spreadsheets, managing databases, and preparing presentations.
  • Excellent communication skills, with the ability to handle sensitive materials and situations with tact and discretion.
  • Ability to use independent judgment to analyze issues and problems and propose solutions.
  • Attention to detail and follow-through.

Preferred Qualifications

  • Bachelor's degree in a related field.
  • Experience supporting leaders in the higher education environment.
  • Knowledge of library online systems, technical tools, and processes.
  • Familiarity with academic research library organizations.


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