Project Coordination Specialist
2 weeks ago
Position Title: Pre-Project Manager
Reporting To: Project Manager
Employment Type: Full-time, exempt
Physical Demands: Ability to stand and walk continuously; frequently push/pull; occasionally bend, stoop, crawl, reach overhead, kneel; climb ladders, and lift up to 50 pounds.
This role involves executing various tasks to ensure the seamless flow of projects and invoicing for Dynamic Fusion. The individual will engage in both administrative duties and site inspections. Collaboration with a designated Office Administrator will be essential for managing daily operational tasks. This position will also entail overseeing the approval process for all documentation submitted by the Office Administrator.
Key Responsibilities:
- Customer Management
- Addressing Challenges
- Estimating & Billing Systems
- DFi's Strategic Vision
- Project Quoting & Estimation
- Obtaining Vendor Quotes
- Identifying Resources for Quote Completion
- Prioritizing Quote Backlog Effectively
- Following Up on Quotes with Customers
- Conducting Field Measurements & Drafting
- Coordinating with Subcontracted Engineers & Designers
- Managing Lead Times
- Collecting and Sharing Necessary Information
- Sourcing & Purchasing Materials
- Managing Shop Consumables & Inventory
- Stocking Personal Protective Equipment (PPE)
- Overseeing Shipping & Receiving
- Vehicle Maintenance Oversight
- Employee Training Coordination
- Participating in Weekly Management Meetings (EOS L10)
- Facilitating New Employee Training (Orientation & Onboarding)
Timely documentation is crucial for maintaining an efficient invoicing process. Attributes such as promptness, efficiency, and thoroughness are vital for success in this role.
Required Skills and Qualifications:
- Effective written and verbal communication
- Strong attention to detail
- Numerical proficiency
- Professional phone and email etiquette
- Ability to learn new software and systems
- Confidence in work performance
Benefits Offered:
- 401(k) matching (100% match up to 3%, and 50% match on the next 2%)
- Comprehensive dental, health, and vision insurance (100% premium coverage for employees)
- Life insurance coverage of $15,000 for employees
- Paid time off and Employee Assistance Program (EAP)
- Access to free job training and quarterly swag allowance ($210/year)
- Incentives for birthdays and anniversaries
- And many more.
About Dynamic Fusion, Inc.:
Dynamic Fusion, Inc. specializes in millwright services, preventative maintenance, metal fabrication, and mobile welding for facilities across multiple states.
Our Vision: We are eager to tackle new challenges, whether assisting customers in emergencies or exploring innovative solutions. We embody qualities such as confidence, initiative, and a proactive attitude.
Teamwork Philosophy: We believe in supporting colleagues through challenges, fostering a positive environment, and ensuring excellent customer interactions.
Commitment to Quality: We strive for work that speaks for itself, emphasizing productivity, attention to detail, and delivering on promises.
Efficiency Focus: We leverage knowledge and creativity to accomplish tasks effectively.
Dynamic Fusion, Inc. is an Equal Employment Opportunity Employer, dedicated to fostering a respectful and inclusive workplace for all employees.
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