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Project Coordination Specialist

2 months ago

Lincoln, Nebraska, United States Dynamic Fusion Inc Full time
Job Overview

Position Title: Pre-Project Manager

Reports To: Project Manager

Employment Type: Full-time, exempt

Physical Demands: Must be able to stand or walk continuously; frequently push or pull; occasionally bend, stoop, crawl, reach overhead, kneel, climb ladders, and lift up to 50 pounds.

This role involves a variety of tasks essential for ensuring a smooth workflow of projects and invoicing processes at Dynamic Fusion. The individual will engage in both administrative duties and site assessments. Collaboration with a designated Office Administrator will be key to managing daily operational tasks. This position includes providing guidance and updates on job progress throughout the week and overseeing the approval of all documentation submitted by the Office Administrator.

Key Responsibilities:

  • Customer Management
    1. Identifying and Overcoming Challenges
    2. Utilizing Quoting & Billing Systems
    3. Promoting DFi's Vision
  • Estimating and Quoting Projects
  • Obtaining Vendor Quotes
  • Finding Resources for Completing Quotes
  • Prioritizing Quote Backlog Effectively
  • Following Up on Quotes with Customers
  • Conducting Field Measurements & Drafting
  • Coordinating with Subcontracted Engineers & Designers
    1. Managing Lead Times
    2. Collecting and Sharing Required Information
  • Material Sourcing & Purchasing
  • Managing Shop Consumables & Inventory
  • Stocking Personal Protective Equipment (PPE)
  • Overseeing Shipping & Receiving Operations
  • Managing Vehicle Maintenance
  • Training Employees
  • Participating in Weekly Management Meetings (EOS L10)
  • Assisting in New Employee Training (Orientation & Onboarding)

Timely documentation is crucial for maintaining an efficient invoicing process. Attributes such as promptness, efficiency, and thoroughness are essential for success in this role.

Required Skills and Qualifications:

  • Effective Written and Verbal Communication
  • Strong Attention to Detail
  • Numerical Proficiency
  • Professional Phone Etiquette
  • Formal Email Communication Skills
  • Ability to Adapt to New Systems or Software
  • Confidence in Work Performance

Work Schedule: Monday to Friday, 7:00 AM to 3:30 PM (with flexibility for emergencies)

Employee Benefits:

  • 401(k) Plan with Matching Contributions
  • Comprehensive Dental Insurance
  • Health Insurance Coverage
  • Vision Insurance Coverage
  • Life Insurance for Employees
  • Paid Time Off
  • Employee Assistance Program (EAP)
  • Free Job Training Opportunities
  • Quarterly Allowance for Company Merchandise
  • Incentives for Birthdays and Anniversaries
  • And many additional benefits.

About Dynamic Fusion, Inc.:

Dynamic Fusion, Inc. specializes in millwright services, preventative maintenance, metal fabrication, and mobile welding solutions for various facilities across multiple states.

Our Vision: We are driven by challenges, whether it involves assisting a customer in urgent situations or embracing new opportunities. Attributes: Confidence, Determination, Energy, Independence, Initiative, and Proactivity.

Team Collaboration: We believe in supporting colleagues who face difficulties by providing guidance rather than criticism. Positive interactions with customers are essential. Values: Positive Attitude, People Skills, Team Spirit, Integrity.

Commitment to Quality: We deliver work that stands on its own merit. Principles: Quality Work, High Productivity, Goal Orientation, Attention to Detail, Innovation, Exceeding Expectations, Avoiding Assumptions.

Efficiency Focus: We prioritize knowledge-based task completion over sheer effort. Traits: Intelligence, Common Sense, Expertise, Creativity.

Dynamic Fusion, Inc. is an Equal Employment Opportunity Employer, dedicated to fostering a respectful environment where all applicants and employees are treated fairly, regardless of their background or characteristics.

We value diversity, equity, inclusion, and belonging as essential components of our success, striving to recruit, develop, and retain a talented workforce from diverse backgrounds. Employment decisions are based on merit and qualifications, with a commitment to equal opportunities for training and advancement. We also ensure that our application process is accessible to individuals with disabilities and provide reasonable accommodations upon request.