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Administrative Assistant

2 months ago

Santa Fe, New Mexico, United States New Mexico Law Offices of the Public Defender Full time
Salary: $35, $53,872.00 Annually

Location: Roswell, NM

Job Type: Career Appointment, Full-Time

Unit: 5th District-Chaves-Roswell

Objectives Summary

Our department offers flexible work opportunities, including teleworking options and varied work schedules. Selected candidates are encouraged to discuss these possibilities with the hiring manager early in the process to ensure clarity on any terms and conditions of approved flexible work arrangements.

Essential Functions
  • This role is primarily sedentary; however, some filing is required, necessitating the ability to lift files, open filing cabinets, and bend or stand on a stool as needed.
  • Provides consistent administrative, reception, and secretarial services in support of the District Office.
  • Handles clerical tasks such as photocopying, faxing, filing, and collating.
  • Performs administrative responsibilities including providing information to callers, taking dictation, composing and typing routine correspondence, and managing incoming mail.
  • Files correspondence and legal documents within the office filing system.
  • Ensures proper indexing and filing of original legal documents.
  • Assists in the procurement, receipt, stocking, and distribution of office supplies.
  • Schedules court dates, meetings, and appointments, and coordinates conference calls.
  • Processes eligibility applications for services rendered to the indigent, including money collection and explaining reimbursement contracts.
  • Creates and maintains an organized filing system.
  • Reviews, prepares, and utilizes web-based programs for the preparation of court dockets and other legal documents.
  • May conduct daily court and mail runs, requiring a valid driver's license and current Defensive Driving Certification.
  • Performs related duties as assigned.
Minimum Qualifications

High school diploma or GED with six (6) months of relevant clerical and/or secretarial experience utilizing legal terminology, procedures, and documents. A combination of education from an accredited institution in a related field and/or direct work experience may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid driver's license.
Collective Bargaining: This position is governed by a collective bargaining agreement, and all terms and conditions of that agreement apply.

Default FLSA: Non-exempt

The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate based on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation, religion, mental or physical disability, or serious medical condition.

This job advertisement may be used to fill multiple vacancies.

Preference may be given to multilingual applicants fluent in English and other languages.

In addition to the benefits listed above, the Law Offices of The Public Defender offers a retirement plan and a medical program for retirees.