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Executive Administrative Coordinator

2 months ago

Brooklyn, New York, United States Highland Park Community Development Corp Full time
Administrative Assistant

Reports to: Program Director / CFO

FLSA Status: Non-Exempt (Hourly) / Full Time

POSITION SUMMARY:

The Administrative Assistant plays a crucial role in ensuring the smooth and effective functioning of the office environment while providing essential support to management and other administrative personnel. Key responsibilities encompass maintaining accurate records, ensuring adherence to regulations, generating reports, organizing filing systems, communicating incident reports, updating office documentation, managing employee contact lists, and assisting with human resources activities. The position also involves scheduling meetings, handling correspondence, liaising with service providers, overseeing inventory and supply levels, and executing various administrative tasks.

QUALIFICATIONS:

To excel in this role, candidates should possess a High School Diploma or GED, along with a minimum of 2 years of experience in clerical or administrative roles. Higher education is advantageous. Proficiency in software applications such as Word, Excel, and PowerPoint is essential. Strong verbal and written communication skills are a must.

RESPONSIBILITIES INCLUDE:

  • Ensuring effective record management, compliance, and reporting
  • Updating office documentation and managing employee contact lists
  • Assisting with human resources and operational tasks
  • Coordinating internal communications and scheduling
  • Maintaining inventory and supply levels
  • Liaising with service providers for equipment repairs and maintenance
  • Executing various administrative support functions