Administrative Coordinator

21 hours ago


Brooklyn, New York, United States Block Institute Full time
Job Summary

Block Institute is seeking a highly organized and efficient Administrative Coordinator to join our Adult Services Programs and Support Departments team. As the Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our programs through high-level administrative support.

Key Responsibilities
  • Provide technical support and training in the use of Paycom and Therap across multiple departments.
  • Assist in project management related to the implementation of policy and procedure, training/onboarding, and electronic systems.
  • Conduct analysis of systems and statistical data to identify trends and develop efficiencies.
  • Compile business intelligence to provide regular reports on trends to Program Directors.
  • Conduct and submit completed investigations in compliance with Agency and external policies.
  • Attend department meetings to gather information and assist in the development of Agency practices.
  • Facilitate New Employee Orientation and Agency Training sessions.
  • Track and monitor Policy and Procedures to ensure compliance.
  • Assist in the development of training curriculums.
  • Manage tools for reporting, tracking, and other systems used by Adult Services Programs.
  • Schedule appointments and relay general business information to callers.
  • Draft routine reports, memos, and responses to correspondence.
  • Ensure appropriate interactions with coworkers and program participants, adhering to regulatory agency regulations and Block Institute policies.
  • Maintain excellent attendance and punctuality, ensuring work responsibilities are covered during absences.
Requirements
  • Associate's Degree preferred.
  • Minimum of 3 years of experience in an administrative role.
  • Computer proficiency in Microsoft Word, Outlook, and Excel.
  • Strong organizational and communication skills.
  • Ability to follow verbal and written instructions.
Benefits
  • Medical and dental insurance.
  • Paid time off - vacation and sick leave.
  • Life insurance.
  • 403(b) retirement account.
  • Commuter benefits plan.
  • Voluntary benefits such as critical care, disability, and additional life insurance.


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