Receptionist and Administrative Support Specialist
1 week ago
As a Receptionist and Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office environment. Your responsibilities will include managing front desk activities, assisting visitors, and providing essential administrative support to our team.
Key Responsibilities:
- Welcome visitors in a courteous and professional manner at the front desk.
- Answer incoming calls, providing routine information and directing inquiries to the appropriate personnel.
- Take accurate messages and assist callers with their questions.
- Support office correspondence and maintain organized filing systems.
- Become knowledgeable about our organization's activities to effectively assist with inquiries and projects.
- Monitor office supplies and coordinate procurement requests as needed.
- Manage janitorial inventory and request supplies when necessary.
- Oversee mail and package deliveries, including FedEx and UPS.
- Assist in managing conference room schedules, supplies, and video conferencing setups.
- Perform basic data entry tasks and maintain records as required.
- Assist with vehicle inventory and scheduling.
Required Skills:
- Proficient in typing and using Microsoft Office applications, with a minimum typing speed of 45 wpm.
- Familiarity with Microsoft Excel, Word, SharePoint, and other relevant software.
- Ability to communicate effectively and professionally with the public and colleagues.
- Knowledge of access control procedures for authorized personnel and visitors.
- Understanding of organizational terminology, rules, and regulations.
Work Schedule:
This is a full-time position, with standard working hours from Monday to Friday.
Additional Information:
Applicants should have prior experience in a front desk or administrative role, demonstrating the required skill set for success in this position.
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