Construction Administrative Coordinator
3 hours ago
We are seeking a highly organized and detail-oriented Construction Administrative Assistant to coordinate and assist with the day-to-day essential activities of our company and President. The ideal candidate will have a strong work ethic, exceptional customer service, and be highly organized.
Key Responsibilities- Provide administrative support to the President, office manager, project manager, general contractor, and other construction management staff
- Deliver exceptional customer service by responding to inquiries and requests in a timely and professional manner
- Act as a point of contact for vendors, subcontractors, and various construction services teams
- Prepare and process forms, documents, and reports as required
- Execute clerical and general office duties such as data entry, typing, copying, ordering office supplies, and other administrative tasks
- Coordinate meeting logistics, deliverables, and travel arrangements
- Manage and maintain schedules, including booking appointments and scheduling conference calls
- Collect and track expenses and reports from team members
- Prepare and submit expense reports and weekly construction schedules
- Process invoices, payments, and accurately file supporting documentation
- Assist with RFP response for construction projects
- 3+ years of experience as an Administrative Assistant and/or in Customer Relations (Required)
- 3+ years of experience as a Construction Administrative Assistant (Preferred)
- Associate's degree (or equivalent experience) (Preferred)
- Strong Microsoft Office Suite skills
- Proficient with QuickBooks Accounting Software
- Ability to work in a fast-paced office environment
- Ability to handle different types of tasks and perform effectively
- Strong organizational skills and attention to detail
- Strong time management
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