Recruitment Coordination Specialist

2 weeks ago

Dallas, Texas, United States Corgan Full time

Position Overview:

At Corgan, a premier global architecture and interior design firm, we are dedicated to exceptional design and exceptional people. Our commitment to fostering personal and professional development enables us to enhance our skills, utilize technology effectively, and promote open communication. The foundation of our success is our talented team, who consistently surpass expectations.

We are in search of a proactive Talent Acquisition Coordinator to become a vital part of our Human Resources team at our headquarters. This role is ideal for an energetic, hands-on individual who thrives on delivering outstanding service, collaboration, and coordination with both internal and external stakeholders.

Key Responsibilities:
This position will focus on the following essential areas:

  • Organizing both on-site and virtual interviews across various office locations.
  • Collaborating with Hiring Managers and Administrative Assistants to confirm interview availability and other Talent Acquisition activities.
  • Partnering with candidates to arrange travel, ensuring a seamless experience for candidates, hiring managers, and recruiters through timely actions, follow-ups, high-quality work, and effective communication.
  • Managing and documenting candidate information within the applicant tracking system, including complex calendar management and scheduling of internal and external meetings.
  • Supporting Talent Acquisition leadership in preparing presentations, which may involve creating PowerPoint slides, gathering data, and maintaining trackers as needed.
  • Assisting with the organization and electronic filing of vendor agreements.
  • Taking detailed notes during Talent Acquisition meetings for accountability and tracking purposes.
  • Coordinating the distribution of materials to various offices and recruiting events, ensuring that all materials are tracked and returned.
  • Demonstrating a willingness to assist in any area of Talent Acquisition operations as directed by leadership.

Qualifications:
Desired Skills and Experience:

  • 2-3 years of experience in recruiting coordination, administration, or project management.
  • A proven ability to manage multiple complex workflows and projects effectively.
  • Demonstrated success in building relationships, trust, and influence with candidates and clients, including senior leaders, to guide them through the interview and onboarding processes.
  • Proficiency in Outlook and the MS Office Suite, particularly Excel and PowerPoint.
  • A track record of innovative thinking and maximizing visual presentations.
  • Experience in a fast-paced, collaborative, and dynamic work environment.
  • Ability to anticipate challenges, manage escalations, and collaborate effectively when needed.
  • Exceptional verbal, written, and interpersonal communication skills.
  • Strong time management, project management, organizational, and multitasking skills to excel in a dynamic and fast-paced culture.
  • Experience in the Architecture, Engineering, or Construction industry is preferred.

At Corgan, we believe in a holistic approach to social responsibility, supporting our community and environment. We dedicate our time and talent to service, provide financial support through giving, balance innovative design with sustainable solutions, and foster equity and inclusivity within and outside our firm.

We are driven by a deep curiosity about how we can enhance lives through design. This passion for excellence and curiosity guides our interactions with clients, partners, associates, and each other. Our unwavering commitment to the highest standards of professional ethics is a cornerstone of our enduring client relationships.

From our inception, Corgan has valued work-life balance as a key component of our culture. As we continue to grow, our commitment to employee well-being has only strengthened. We promote a healthy balance by removing obstacles, allowing you to focus on what you love, both in and out of the office.

*Only applications received through our website will be considered. * EOE/M/F/Disability/Vet

#LI-KA1

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