Receptionist and Clerical Support

7 days ago

New York, New York, United States The Independents Full time

About The Independents

The Independents is a dynamic and entrepreneur-driven community of industry-leading experts, delivering global, connected solutions for luxury, fashion, and lifestyle businesses to become culture brands.

We bring together a unique, future-fit ecosystem of services for ambitious businesses who seek to impact global culture around three key pillars:

  • Experience: We offer a range of services, including Atelier Athem, Atelier Lum, Bureau Betak, INCA, K2, Kennedy, Prodject, and Bureau Beatrice.
  • Communication, Strategy & Influence: Our team provides expertise in Ctzar, Karla Otto, Lefty, and The Qode.
  • Content: We specialize in Bureau Future and Sunshine.

As a key culture brand, we provide clients with end-to-end solutions to become a leading player in their industry. Our global perspective is combined with on-the-ground, local insights, allowing us to offer streamlined strategy, creative services, talent partnerships, influencer marketing, communications, and bespoke experiences for leading brands across key markets.

Responsibilities

We are seeking a pleasant Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the face of the company for all visitors and will be responsible for the first impression we make.

  • Keep the front desk tidy and presentable with all necessary materials.
  • Greet and welcome guests.
  • Answer questions and address complaints.
  • Redirect incoming calls or keep messages.
  • Receive letters, packages, and distribute them.
  • Prepare outgoing mail by drafting correspondence and securing parcels.
  • Check, sort, and forward emails.
  • Monitor office supplies and place orders when necessary.
  • Keep updated records and files.
  • Monitor office expenses and costs.

Key Attributes

  • Proven experience as a front desk representative, agent, or relevant position.
  • Familiarity with office machines, such as fax and printer.
  • Knowledge of office management.
  • Proficient in English (oral and written).
  • Excellent knowledge of MS Office, especially Excel and Word.
  • Strong communication and people skills.
  • Good organizational and multi-tasking abilities.
  • Problem-solving skills.
  • Customer service orientation.
  • High School diploma; additional qualifications will be a plus.
  • Must be eligible to work in the United States.

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