Bilingual Receptionist and Administrative Coordinator

1 week ago

New York, New York, United States Vertex Global Solutions Full time
Job Overview

Bilingual Receptionist / Administrative Coordinator
Vertex Global Solutions is dedicated to people: Our Team + Our Clients + Our Candidates. We strive to empower individuals and create opportunities.
Vertex Global Solutions is an Equal Opportunity Employer. We embrace diversity and are committed to fostering an inclusive environment for all employees.

Position Summary:

We are in search of a personable, organized, and detail-oriented Receptionist / Administrative Coordinator to enhance our team. The successful candidate will serve as the initial point of contact for our organization, managing front desk operations and clerical responsibilities to ensure efficient office functionality. This role encompasses handling communications, scheduling, and various administrative tasks.

Key Responsibilities:Front Desk Operations:
  • Welcome and greet visitors with a friendly demeanor.
  • Manage incoming phone calls, screening and directing them appropriately.
  • Provide accurate information to clients and visitors.
Administrative Assistance:
  • Coordinate calendars, scheduling appointments and meetings.
  • Maintain and organize filing systems, both physical and digital.
  • Assist in preparing regular reports.
  • Oversee incoming and outgoing mail, deliveries, and courier services.
Clerical Functions:
  • Conduct data entry tasks, updating databases and spreadsheets.
  • Draft and distribute correspondence, memos, and forms.
  • Support the organization of company events and meetings.
  • Manage office supply orders and maintain inventory levels.
Customer Service:
  • Address client inquiries and provide necessary information.
  • Handle and resolve complaints professionally.
  • Ensure the reception area remains tidy and welcoming.
Qualifications:
  • High school diploma or equivalent; additional certification in office administration or a related field is advantageous.
  • Demonstrated experience as a receptionist, office assistant, or in a similar capacity.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Ability to manage sensitive information with confidentiality.
  • Professional demeanor and appearance.

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