Recruitment and Onboarding Coordinator

2 weeks ago

Santa Barbara, California, United States MarBorg Industries Full time

JOB TITLE: Talent Acquisition and Onboarding Assistant

POSITION SUMMARY: The Talent Acquisition and Onboarding Assistant is essential in managing recruitment and onboarding functions while applying fundamental HR principles. This role collaborates closely with the Talent Acquisition Recruiter and the HR Team to address all personnel matters and support various projects.

A TYPICAL DAY: The ideal candidate will engage in vital administrative tasks, maintain effective communication with candidates, and ensure accurate record-keeping to bolster our talent acquisition efforts. This position is integral to a dedicated team focused on attracting, hiring, and retaining top talent. A key responsibility includes keeping the HR department organized, facilitating seamless communication, and promptly addressing employee inquiries. Our commitment is to contribute positively to our community and environment.

DUTIES AND RESPONSIBILITIES:

  • Assist in sourcing and recruiting talent for the organization.
  • Respond to inquiries from applicants via phone and email.
  • Prepare documentation for new hires.
  • Order necessary supplies for onboarding processes.
  • Process new hire paperwork and follow up on any missing documentation.
  • Organize and participate in recruitment events to enhance candidate pipelines.
  • Maintain comprehensive records of recruitment materials and interview documentation.
  • Post job vacancies on various online platforms.
  • Utilize recruitment templates to communicate with candidates not advancing in the process.
  • Address inquiries related to the onboarding platform to ensure timely task completion.
  • Review I-9 forms for accuracy and completeness.
  • Audit onboarding tasks and documents for consistency and accuracy.
  • Manage personnel files and HR-related documents for easy access.
  • Coordinate with department managers to ensure checklist completion.
  • Provide support for data entry and maintenance in the HRIS system.
  • Respond to departmental email inquiries from management and employees.
  • Prepare audit reports and verify data entries in HRIS.
  • Conduct exit interviews and manage termination processes.
  • Follow up on performance assessments.
  • Assist with employee inquiries regarding benefits and programs.
  • Maintain both physical and digital employee records.
  • Support training logistics and documentation.
  • Continuously enhance candidate experience through learning and adaptation.
  • Perform additional duties as needed to support organizational goals.

QUALIFICATIONS:

To succeed in this role, candidates must demonstrate the ability to perform essential duties effectively. The following qualifications are required:

  • Fluency in Spanish, both written and spoken.
  • Minimum of two years of experience in Human Resources, Recruiting, or a related field.
  • Experience in a direct labor environment is advantageous.
  • Proficiency in Microsoft Office applications.
  • Familiarity with HRIS systems, particularly ADP, is preferred.
  • Strong communication skills and attention to detail.
  • Reliable attendance and adherence to process guidelines.
  • Excellent time management and organizational skills.
  • Knowledge of Human Resources principles and employment laws.
  • Ability to handle diverse situations with composure and urgency.
  • Professional demeanor with a commitment to service.
  • Integrity in managing confidential HR records.
  • Sound judgment and common sense in decision-making.

EDUCATION:

A high school diploma is required; a Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

CORE COMPETENCIES:

  • Commitment to ethical conduct.
  • Accountability and ownership of responsibilities.
  • Collaboration and teamwork.
  • Environmental awareness and initiative.
  • Observational skills for safety and operational improvements.
  • Promotion of a safe workplace.

JOB SPECIFIC COMPETENCIES:

Active listening, attention to detail, communication skills, customer service, and time management are essential for this role.

LANGUAGE SKILLS:

Excellent verbal and written communication skills in English are required, along with the ability to comprehend and interpret various documents and regulations.

MATHEMATICAL SKILLS:

Ability to perform basic calculations and apply mathematical concepts as needed.

REASONING ABILITY:

Capability to solve practical problems and interpret instructions in various formats.

PHYSICAL DEMANDS:

This role may require sitting for extended periods and using hands for various tasks. Reasonable accommodations will be made for individuals with disabilities.

WORK ENVIRONMENT:

The work environment is drug-free and alcohol-free, with exposure to various conditions. Protective equipment may be required.

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