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Recruitment and Onboarding Coordinator

2 months ago

Santa Barbara, California, United States MarBorg Industries Full time

JOB TITLE: Talent Acquisition and Onboarding Assistant

POSITION SUMMARY: The Talent Acquisition and Onboarding Assistant is primarily tasked with managing recruitment and onboarding activities while applying fundamental HR principles. This role collaborates closely with the Talent Acquisition Recruiter and the HR Team on various personnel matters, ensuring effective support for ongoing projects.

A TYPICAL DAY: The ideal candidate will play a vital role in administrative functions, candidate engagement, and maintaining precise records to enhance our talent acquisition efforts. This position is part of a dedicated team focused on attracting, hiring, and retaining top talent. A key aspect of this role is to ensure the HR department operates smoothly, facilitating clear communication and promptly addressing employee inquiries. Our commitment is to make a positive impact every day, contributing to a cleaner and greener future.

DUTIES AND RESPONSIBILITIES:

  • Assist in sourcing and recruiting talent for the organization.
  • Respond to inquiries from applicants via phone and email.
  • Prepare documentation for new hires.
  • Order necessary supplies for onboarding materials.
  • Process new hire documentation and follow up on any missing information.
  • Organize and participate in recruitment events to build a robust candidate pipeline.
  • Maintain comprehensive records of recruitment materials, including interview notes.
  • Post job vacancies on various online platforms.
  • Utilize recruitment templates to communicate with candidates not selected for positions.
  • Assist individuals with inquiries related to the onboarding platform.
  • Review I-9 forms for accuracy and completeness.
  • Audit onboarding tasks and documents for discrepancies.
  • Manage both active and terminated personnel files, ensuring easy retrieval.
  • Coordinate with department managers to ensure completion of onboarding checklists.
  • Provide backup support for recruitment and onboarding processes, including data entry in the HRIS system.
  • Respond to departmental email inquiries from management and employees.
  • Prepare audit reports and verify data entries related to new hires and safety records.
  • Conduct exit interviews and manage termination processes.
  • Follow up on performance assessments during the onboarding period.
  • Address employee inquiries regarding benefits and programs.
  • Maintain both paper and electronic employee records.
  • Assist with training logistics and documentation.
  • Continuously enhance candidate experience strategies from job posting to hiring.
  • Perform any additional duties that support the organization's mission and values.

QUALIFICATIONS:

To excel in this role, candidates must demonstrate proficiency in the essential duties outlined. Reasonable accommodations may be provided for individuals with disabilities.

KNOWLEDGE, SKILLS, ABILITIES, AND EXPERIENCE:

  • Fluency in Spanish is required.
  • Minimum of two years of experience in Human Resources, Recruiting, or a related field is preferred.
  • Experience in a direct labor environment is advantageous.
  • Proficiency in Microsoft Office applications.
  • Familiarity with HRIS systems, particularly ADP, is highly desirable.
  • Excellent communication and organizational skills.
  • Strong attention to detail and reliability.
  • Ability to manage time effectively and prioritize tasks.
  • Comprehensive understanding of HR principles and employment laws.
  • Ability to handle diverse situations with composure and urgency.
  • Professional demeanor with a commitment to confidentiality.

EDUCATION:

A high school diploma is required; a Bachelor's degree in Human Resources or a related field is preferred.

CORE COMPETENCIES:

  • Integrity and Accountability.
  • Collaboration and Teamwork.
  • Environmental Awareness.
  • Safety Consciousness.

LANGUAGE SKILLS:

Strong verbal and written communication skills in English are essential, along with the ability to effectively present information and respond to inquiries.

MATHEMATICAL SKILLS:

Ability to perform basic calculations and apply mathematical concepts.

REASONING ABILITY:

Ability to solve practical problems and interpret instructions in various formats.

PHYSICAL DEMANDS:

Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

This position operates in a drug-free and alcohol-free environment, with exposure to various workplace conditions.