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Administrative Coordinator

2 months ago

Albuquerque, New Mexico, United States OE Solar Full time
Job Overview

Administrative Coordinator

The Administrative Coordinator plays a vital role in ensuring compliance within the office regarding invoicing, payroll, and various document management tasks. This role is ideal for a detail-oriented individual who excels in a dynamic work environment. If you enjoy a busy schedule with diverse responsibilities, this position may be the right fit for you.

The Administrative Coordinator collaborates closely with the Chief Operations Officer to guarantee that payroll, invoices, payments, bonds, insurance certificates, and other essential office functions are executed promptly and accurately.

Key Responsibilities:

  • Ensure electronic certified payroll compliance.
  • Assist in conducting annual insurance audits.
  • Oversee subcontractor document compliance, including contracts, Certificates of Insurance (COIs), Non-Taxable Transactions Certificates (NTTCs), and adherence to prevailing wage laws.
  • Apply a fundamental understanding of federal, state, and local prevailing wage regulations, including the Davis-Bacon Act and New Mexico Prevailing Wage, to support specific projects.
  • Monitor reporting requirements for contractors and subcontractors to ensure compliance with all applicable laws governing prevailing wage.
  • Utilize Paylocity for weekly payroll submissions.
  • Create invoices using our Project Management system and QuickBooks.
  • Communicate with clients regarding payment inquiries.
  • Process incoming payments.
  • Verify the accuracy of prevailing wage records, ensuring all necessary information, daily work logs, and fringe benefits are documented.
  • Adhere to record retention guidelines established by state and federal regulations.
  • Archive payroll records appropriately.
  • Answer phone inquiries and assist customers in obtaining necessary information.
  • Support the Project Manager with payment applications and project closeout documentation.
  • Monitor Solar Monitoring systems daily and report any issues to the Field for necessary service.
  • Issue work orders and schedule tasks as required.

Compensation: $30.00 per hour, depending on experience.

Job Type: Full-time

Qualifications:

  • Minimum of two years of experience with payroll and prevailing wages.
  • Proficient in Microsoft Excel.
  • Previous office experience is required.

Physical Requirements:

  • Ability to use computer equipment, including keyboard, monitor, and mouse.
  • Capability to sit for extended periods.

Work Schedule:

  • Monday to Thursday, 10-hour shifts.

Benefits:

  • Health Insurance.
  • Paid Holidays.
  • Paid Time Off (PTO).

Compensation Details: Yearly Salary.