Administrative Executive

2 weeks ago

Walnut Creek, California, United States Paradigm Full time


Paradigm is a dedicated specialty care management organization committed to enhancing the lives of individuals facing complex injuries and medical conditions.

Since its inception in 1991, the company has been at the forefront of value-based care, consistently achieving outstanding results for patients, payers, and healthcare providers.

The cornerstone of Paradigm's operations is its deep clinical expertise, which underpins all aspects of the business, including:
risk-based clinical solutions, case management, specialty networks, home health services, shared decision support, and payment integrity programs.

We are in search of an Administrative Executive to join our team.

This role will report directly to the Chief Executive Officer and will provide essential administrative support to the CEO, Chief Financial Officer, and other key members of the organization as needed.

Key responsibilities include, but are not limited to:

• Proactively managing the Outlook calendars for the CEO, CFO, and other members of the Executive Leadership Team (ELT) as required.

• Coordinating logistics, travel arrangements, and calendar management for Board of Directors meetings, speaking engagements, Quarterly Business Reviews (QBR), Town Halls, and other significant meetings; collaborating with IT and/or Marketing for presentation setups; organizing virtual meeting instructions; arranging catering and off-site dining for meetings, as well as transportation and other activities as necessary.

• Serving as a liaison for the Board of Directors and senior management.
• Processing expense reports for the CEO, CFO, and other executives as needed.
• Handling invoices related to the Executive and Finance Departments (including board meetings, corporate credit card transactions, consulting, auditing, etc.).

Facilities Administration responsibilities include, but are not limited to:

• Overseeing the Front Office Coordinator and providing coverage as needed. This includes training, setting goals, and managing performance.
• Managing communication with the Home Office Team regarding building or local issues, including follow-up with property management.
• Leading the safety floor warden team for Paradigm, which includes training, team meetings, and communication with building management.
• Maintaining and tracking parking validation requests for the IT department.
• Overseeing accounting requisition forms for all approved facility invoices upon receipt or as requested.
• In the absence of the receptionist, retrieving and sorting incoming mail and posting outgoing mail daily.

Qualifications:
• A minimum of 5 years' experience in an administrative support role
• Intermediate to advanced proficiency in Microsoft Office
• Experience in a fast-paced environment with multiple priorities
• Ability to uphold a high level of confidentiality while performing all administrative duties

At Paradigm, we prioritize our people. It's more than just a job; it's a commitment to making a significant impact in the lives of others.

Meaningful Work:
Our mission of achieving better outcomes for all is not just a tagline; it drives us to excel every day.

At Paradigm, you will discover a genuine connection between your work and your passion for making a difference in the world.


Exceptional Team:
You'll collaborate with intelligent individuals who share a dedication to excellence and service. We are not merely here for a job; we are here to transform lives.

Collaborative Environment:
At Paradigm, a culture of collaboration and care is evident in all our endeavors. We foster an inclusive atmosphere that values diverse perspectives, knowledge, and experiences. Regardless of the team, everyone collaborates towards a shared goal of delivering exceptional outcomes.

Paradigm Benefits:

Health and Wellness:

We prioritize the health of our employees by offering a variety of valuable HMO, PPO, and HDHP health insurance options.


Financial Incentives:

Our financial benefits help you prepare for the future, including competitive salaries, flexible spending accounts, paid life insurance, employer HSA contributions, and a 401(k) plan with company matching.


Vacation:
We believe that maintaining a work-life balance is essential for both our employees and the organization. We provide paid time off, paid holidays, and a floating holiday.

Learning and Development:
One of Paradigm's core values is expertise, and we encourage our employees to pursue continuous learning and growth.


We are committed to fostering a diverse and inclusive workplace, which is central to our mission of helping more individuals and transforming lives.

We strive to cultivate a culture that reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve.

Achieving this goal requires a workforce that embraces differences and commits to positive change, creating an environment where everyone can bring their authentic selves to work.


We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class.

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