Administrative Coordinator

2 weeks ago

Fayetteville, Arkansas, United States Kimbel Mechanical Systems Full time
Position Overview

Kimbel Mechanical Systems is in search of an Administrative Coordinator who embodies organization, discretion, self-motivation, adaptability, and emotional intelligence. The successful candidate will be expected to remain flexible while fulfilling the following key responsibilities:

  • Efficiently manage time, anticipate needs, and prioritize tasks by gathering, researching, and analyzing relevant information in advance;
  • Assist in the planning and execution of meetings, teleconferences, team retreats, and various organizational events;
  • Prepare documents including Word, Excel, and PowerPoint presentations, agendas, reports, and special projects to support organizational objectives;
  • Oversee complex calendars and schedules, addressing any scheduling conflicts that may arise;
  • Enhance and maintain internal processes that support the executive team, aligning internal and external resources to streamline workflow;
  • Handle sensitive matters and confidential information with utmost discretion;
  • Coordinate travel logistics (flights, accommodations, and transportation) in accordance with company travel policies;
  • Screen incoming calls, accurately relay messages, and respond to inquiries by gathering and providing necessary information, while directing non-routine calls to the appropriate personnel;
  • Exhibit advanced proficiency in Microsoft Office Suite and Google Workspace.

The ideal candidate will possess:

  • Self-motivation, efficiency, and the ability to complete tasks with minimal supervision;
  • Strong problem-solving skills, demonstrating creativity while upholding professionalism, integrity, and commitment to organizational values;
  • Exceptional verbal and written communication skills, with the ability to engage confidently and professionally with individuals at all levels;
  • Outstanding time management abilities and a proven track record of meeting deadlines;
  • The capacity to thrive in a fast-paced environment, taking on additional responsibilities as needed and proactively seeking new opportunities;
  • A service-oriented mindset, dedicated to meeting the expectations of senior executives and fostering effective relationships with stakeholders;
  • Meticulous attention to detail while maintaining flexibility in daily tasks and schedules.

*This job description is intended to provide a general overview of the position and is not exhaustive of all duties, responsibilities, or activities that may be required. Responsibilities may change at any time with or without notice.

Why consider a career with Kimbel Mechanical?

Kimbel Mechanical Systems, Inc. stands as Arkansas' largest mechanical contractor, undertaking projects nationwide. We engage in all aspects of plumbing, HVAC, and electrical work across various projects, including residential homes, apartments, hotels, and student housing. We offer our employees consistent employment, competitive compensation, and comprehensive benefits, alongside opportunities for professional development. At Kimbel, your career advancement is our priority, supported by a structured Career Path from day one.

  • Upon hire, PTO hours are credited to your account
  • Health insurance options: Choose between PPO or HDHP plans
  • Dental and vision insurance
  • Basic Life Insurance provided, with additional voluntary life insurance options available
  • Short-term disability coverage; employees are automatically enrolled in company-paid short-term and long-term disability policies after one year
  • Supplemental Accident and Critical Illness insurance
  • Secure Save Emergency Savings Fund
  • 401(k) retirement plan with matching contributions
  • Six paid holidays and two paid volunteer days each calendar year
  • Two weeks of paid parental leave and four weeks of paid birth recovery leave
  • First six months of diapers and wipes provided for newborns
  • $150 voucher for work boots every two years
Job Posted by ApplicantPro

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