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Event Services Coordinator

2 months ago

Fayetteville, Arkansas, United States University of Arkansas System Full time
Position Overview:
The Event Operations Assistant is a pivotal role within the Union Event Services Program, requiring a commitment of 15-20 flexible hours each week. This position is essential for facilitating all logistical aspects of events, ensuring a seamless experience for all participants.

Key Responsibilities:
- Provide exceptional customer service to Union clientele and address their requests.
- Assist in the arrangement of furniture and audio-visual equipment necessary for meetings and events.
- Troubleshoot any technical issues that may arise during events.
- Ensure that all rooms and event spaces are adequately prepared for scheduled activities.
- Collaborate effectively with various Union support teams, including Custodial, Maintenance, Ozark Catering, and Union administration staff.
- Maintain a proactive approach to on-the-job learning opportunities, demonstrating punctuality, teamwork, and strong communication skills.
- Participate in professional development opportunities within the event industry and receive training in emergency management.

Work Schedule:
Availability for evening and weekend shifts is required to support events. Flexibility in work hours and the capability to lift up to 50 lbs are essential.

Attendance and Teamwork:
Consistent, reliable attendance is crucial, as is the ability to foster collegial and harmonious working relationships with colleagues.

Qualifications:
Minimum Requirements:
  • Must be a current student at the University of Arkansas.
  • Must maintain good academic standing.
  • Preferred majors include Hospitality/Event Management, Sports Management, or Business Management.
Preferred Qualifications:
  • At least one year of practical event support experience.
  • One year of experience in a customer service role.
  • Familiarity with audio/visual presentation equipment.
  • Experience in a higher education setting or involvement in campus activities.
Knowledge, Skills, and Abilities:
  • Understanding of audio/visual presentation equipment.
  • Strong customer service skills.
  • Effective time management abilities.
  • Capacity to work both independently and as part of a team.
  • Ability to adapt to flexible working hours.
  • Physical capability to lift furniture and equipment up to 50 lbs.
  • Excellent verbal and written communication skills.
  • Professional demeanor in all interactions.
Additional Information:
Graduate students may be subject to background checks.

Compensation:
$11.75 per hour.

Application Requirements:
Applicants must submit a Cover Letter and Resume. Optional documents include Proof of Veteran Status.