Administrative Project Manager

2 weeks ago

Clearwater, United States Pinellas County FL Full time

The Administrative Project Manager role serves as the Division's liaison in collaborating with various departments, including Real Estate Management, County Attorney's Office, Engineering and Survey, among others, to review and, if necessary, acquire access documents pertinent to land matters within the Division's jurisdiction. This position necessitates a comprehensive understanding of departmental programs, protocols, and policies, alongside a general familiarity with real estate documentation such as easements, right-of-way, and plat dedications, while requiring the exercise of considerable initiative and independent judgment. The focus area for this role is stormwater management.

This position supports a flexible work arrangement.

Key Responsibilities:

  • Strategically plans and executes projects, managing finances, budgets, resources, and integrating operations/systems to fulfill assigned missions, which may include oversight of highly technical matters;
  • Enhances administrative efficiencies by supporting operations, finance, budget, and other processes;
  • Establishes requirements and operational plans, taking a leading role in administrative support to senior management;
  • Evaluates assigned operations and related costs, designs, performance, maintenance, and administrative systems necessary to achieve project goals;
  • Conducts research and compiles necessary data to assess objectives, goals, and project specifications;
  • Coordinates and oversees assignments and projects throughout all phases, including planning, operations, design, development, testing, implementation, and normal operations;
  • Estimates timelines, quality, identifies sources, and determines the quantity of resources needed for successful project execution;
  • Supervises projects and generates reports for upper management;
  • Ensures projects remain on schedule and addresses any delays, resolving issues promptly;
  • Monitors and evaluates progress in assigned areas of responsibility, reporting to senior management;
  • Facilitates the strategic planning process for the development and execution of integrated strategic plans, policies, and processes;
  • Analyzes outcomes, tracks progress, assesses changes, and negotiates the implementation of change management;
  • Develops and maintains effective communication strategies, ensuring proactive information dissemination to all levels of County employees;
  • Reviews and assesses best practices from other departments, governments, agencies, or private sector organizations for potential departmental improvements;
  • Leads or participates in cross-functional project teams;
  • Monitors and evaluates planning activities and implementation status to ensure alignment with strategic planning directions;
  • Oversees progress on assignments, special projects, services, operations, construction, or other activities in accordance with established requirements and timelines;
  • May supervise employees on a regular or intermittent basis;
  • Performs other related duties as assigned.

Qualifications:

  • Eight years of technical and professional experience in the relevant subject matter area, including one year of supervisory experience or training; or
  • An Associate's degree in project management, business, finance, public administration, planning, information technology, or a related field, coupled with six years of relevant experience; or
  • A Bachelor's degree in project management, business, finance, public administration, planning, information technology, or a related field, along with four years of relevant experience; or
  • A Master's degree with two years of relevant experience; or
  • An equivalent combination of education, training, and/or experience.
  • Valid Florida Driver's License required at the time of hire.
  • Willingness to work a variety of schedules, including compulsory work periods in special, emergency, and/or disaster situations.

Preferred Qualifications:

  • Proficiency in ESRI GIS software for data review and editing.
  • Experience with work management software.
  • Advanced skills in reviewing and interpreting construction and site plans.
  • Strong understanding of engineering practices and principles related to stormwater and environmental planning and permitting.
  • Depending on the assignment area, coordination with federal and state agencies, municipalities, local businesses, and other organizations may be required, along with long-range planning and program evaluation concerning the County's National Incident Management System and Continuity of Operations Plan.
  • Knowledge of hydrology and hydraulics as they relate to open and closed conveyance systems and stormwater retention/detention facilities.
  • Familiarity with civil engineering principles and intermediate mathematical applications related to surveying and engineering computations in Stormwater Management.
  • Knowledge of techniques for developing programs related to county stormwater facilities, processes, and initiatives.
  • Skilled in public speaking before individuals and groups.

Benefits:

  • Our benefits are among the best in the area.
  • Strong retirement options are available as members of the Florida Retirement System (FRS), including investment and pension choices.
  • Additional perks include deferred compensation programs and wellness centers.

For More Information:

Please refer to the full classification description, which includes Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities.

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