Project Management Assistant

2 weeks ago

Clearwater, Florida, United States SOFT COMPUTER CONSULTANTS Full time
Job Overview

POSITION SUMMARY:

Are you seeking to enhance your career in Project Management? The Project Coordinator at SOFT COMPUTER CONSULTANTS plays a crucial role in providing administrative support for projects under the guidance of the PMO Manager. This position is essential for ensuring the successful execution of projects in line with established methodologies.

KEY RESPONSIBILITIES:

  • Follow the established project management methodology throughout the project lifecycle.
  • Collaborate with team members to develop comprehensive project plans and deliverables.
  • Assist in creating the Project Charter with key stakeholders.
  • Support the formulation of the Statement of Work based on contractual agreements.
  • Help manage the Project Plan and deliverables, ensuring timely and budget-compliant project delivery.
  • Maintain milestones, work breakdown structures, task trackers, and logs for risks and issues throughout the project lifecycle.
  • Contribute to the preparation of status reports, both written and verbal, as outlined in the project charter.
  • Facilitate project planning and review meetings, engaging with staff at all levels.
  • Offer suggestions for process improvements where applicable.
  • Coordinate meetings and follow up on issues that may impact the project's timeline.
  • Assist in the creation of Change Orders to document any project variances.
  • Research and coordinate travel arrangements as needed for project support.
  • Adhere to all approved procedures and guidelines.
  • Perform additional duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate Degree in Business or a related field is required; a Bachelor’s Degree is preferred.

Experience Required:

A minimum of 1 year of experience in a professional setting, with prior experience in managing calendars and travel arrangements, as well as composing and compiling documents, spreadsheets, and reports.

Skills Required:

  • Strong communication, planning, organizational, and interpersonal skills.
  • Creative and collaborative problem-solving abilities with a positive attitude.
  • Proficient in computer skills, particularly with the MS Office suite and MS Project.

Travel Requirements:

No travel is required for this position.

Physical Demands:

The physical demands outlined here are essential for performing the key functions of this role. Reasonable accommodations may be made for individuals with disabilities. Regular activities include talking and hearing, frequent sitting, and occasional standing and walking. Vision requirements include close, distance, color, and peripheral vision, along with the ability to adjust focus. Moderate to extensive keyboard use is necessary, and some lifting (up to 20 lbs.) may be required.

Employees must possess a valid driver's license and may need to obtain a passport for potential international travel.

Work Environment:

The work environment characteristics described here are typical for employees performing essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. The noise level is generally moderate, and environmental conditions are typically acceptable in terms of temperature, ventilation, and lighting.

During travel-related activities, employees may encounter variable weather conditions and, within hospital or laboratory settings, may be exposed to OSHA category I materials and potential hazardous chemicals. Compliance with established safety policies is mandatory.

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