Project Support Administrator

1 week ago

Clearwater, United States Bilfinger Full time
Office Coordinator - Remote

Bilfinger is a prominent provider in the fields of renovation, construction, and design-build services, renowned for its commitment to excellence and integrity. With a vast network across the nation, Bilfinger is dedicated to creating transformative spaces that cater to various needs, from education to healthcare. Our extensive experience, spanning over numerous projects, has established us as a trusted partner in the industry.

Position Overview

The Office Coordinator plays a vital role in managing project documentation and performing essential clerical tasks. This position requires a proactive individual who can efficiently handle data entry and various administrative responsibilities.

Key Qualifications:
  • Previous experience in a similar administrative role is preferred.
  • Strong organizational skills and meticulous attention to detail.
  • Proficient time management abilities with a track record of meeting deadlines.
  • Capability to work autonomously with minimal oversight.
  • Bilingual proficiency in Spanish is advantageous but not mandatory.
  • Demonstrated ability to:
    • Adapt to a dynamic and fast-paced work environment.
    • Uphold integrity aligned with Bilfinger's core values.
    • Collaborate effectively within a diverse team.
    • Exhibit strong verbal and written communication skills, ensuring clear and professional information dissemination.
    • Embrace evolving technologies and software, including Microsoft Office, ProCore, and Adobe.
Primary Responsibilities:
  • Administrative Duties: Prepare correspondence, meeting minutes, and maintain project files; manage incoming and outgoing communications; welcome visitors and direct them appropriately; oversee office equipment servicing; process payrolls and invoices; order supplies; and schedule meetings for the project team.
  • Client Support: Facilitate subcontractor onboarding, manage invoicing, and assist with payment requisitions.
  • Perform additional tasks as required.
  • Occasional travel may be necessary.
  • Work will primarily occur in an office setting, involving extended periods of sitting and computer use.
  • Ability to lift and/or move items weighing up to 15 pounds frequently.
The hourly compensation for this role is competitive.

Bilfinger is an Equal Opportunity Employer, ensuring that all qualified applicants receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, or any other protected status.

We are committed to maintaining a safe and respectful workplace for all employees.

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