Project Management Administrative Coordinator

2 weeks ago

Clearwater, Florida, United States SOFT COMPUTER CONSULTANTS Full time
Job Overview

POSITION SUMMARY:

SOFT COMPUTER CONSULTANTS is seeking an Administrative Support Associate to enhance our Project Management division. This entry-level role is crafted to provide opportunities for career growth. The Administrative Support Associate will deliver essential administrative support to the Director of PMO and/or VP of Strategic Projects on designated initiatives. This position is ideal for individuals aspiring to build a career in Project Management.

KEY RESPONSIBILITIES:

  • Deliver administrative support to the Director of PMO and VP of Strategic Projects concerning PMO functions.
  • Take and disseminate meeting minutes. Collaborate with staff, clients, and senior management regarding departmental processes as directed by the Director of PMO.
  • Oversee the tracking of Education and Performance evaluations within the department.
  • Maintain attendance records.
  • Facilitate the distribution of Hours Reports.
  • Process Expense Reports, Comp Time, and other departmental documentation.
  • Coordinate meetings, including WebEx and Meet Me sessions as requested by staff.
  • Arrange travel logistics for the Director and VP.
  • Perform basic clerical tasks such as answering phones, filing, copying, and managing departmental correspondence.
  • Serve as a backup for the Project Coordinator when necessary.
  • Adhere to all established procedures, directives, and guidelines.
  • Execute additional tasks as assigned.

QUALIFICATIONS:

Education:

An Associate's Degree in a Healthcare-related field, Computer Science, or Business Management is preferred.

Experience:

Prior experience in an administrative capacity within a business setting is required. Experience in project management is advantageous but not mandatory.

Skills:

  • Strong communication and interpersonal abilities, along with excellent planning and organizational skills.
  • Capability to interpret and implement SCC strategies and planning at the departmental level.
  • Aptitude for working effectively under pressure.
  • Creative and fair problem-solving skills are essential.
  • Proficient computer skills, particularly with the MS Office suite (especially Excel and Project).

TRAVEL REQUIREMENTS:

No travel is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While executing the duties of this position, the employee is regularly required to engage in verbal communication. The employee frequently sits and is regularly required to stand and walk. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is necessary. Some lifting (up to twenty pounds) may be required.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically moderate. Environmental conditions are generally acceptable in terms of temperature, ventilation, and lighting with CRT exposure.

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