Project Management Administrative Support

1 week ago

Clearwater, Florida, United States SOFT COMPUTER CONSULTANTS Full time
Job Overview

POSITION SUMMARY:

SOFT COMPUTER CONSULTANTS is seeking an Administrative Coordinator to support our Project Management division. This entry-level role is crafted for individuals aspiring to grow within the field of Project Management. The Administrative Coordinator will assist the Director of PMO and/or VP of Strategic Projects by providing essential administrative support for various initiatives.

KEY RESPONSIBILITIES:

  • Offer administrative support to the Director of PMO and VP of Strategic Projects concerning PMO functions.
  • Document and distribute meeting minutes while liaising with team members, clients, and senior management regarding departmental processes as instructed.
  • Oversee the tracking of educational and performance evaluations within the department.
  • Maintain attendance records and manage the distribution of Hours Reports.
  • Process Expense Reports, Comp Time, and other departmental documentation.
  • Organize meetings and coordinate virtual sessions as requested by staff.
  • Arrange travel logistics for the Director and VP.
  • Perform basic clerical tasks, including answering phones, filing, copying, and managing departmental correspondence.
  • Serve as a backup for the Project Coordinator when necessary.
  • Adhere to all established procedures, directives, and guidelines.
  • Execute additional tasks as assigned.

JOB REQUIREMENTS:

Education:

An Associate's Degree in a Healthcare-related field, Computer Science, or Business Management is preferred.

Experience:

Prior experience in an administrative role within a business setting is essential. Experience in project management is advantageous but not mandatory.

Skills:

  • Strong communication and interpersonal abilities, along with excellent organizational and planning skills.
  • Capability to interpret and implement strategies at the departmental level.
  • Aptitude for working effectively under pressure.
  • Creative and fair problem-solving skills are crucial.
  • Proficient computer skills, particularly with the MS Office suite (especially Excel and Project).

Travel:

No travel is required.

Physical Requirements:

The physical demands outlined here are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities. The employee will frequently engage in verbal communication, sit for extended periods, and occasionally stand or walk. Specific vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard use is necessary, and some lifting (up to twenty pounds) may be required.

Work Environment:

The characteristics of the work environment described here are typical of those encountered while performing the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. The noise level is generally moderate, and environmental conditions are typically acceptable in terms of temperature, ventilation, and lighting.

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