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Senior Executive Assistant
2 months ago
An accomplished Senior Executive Assistant demonstrates exceptional organization, meticulous attention to detail, a commitment to quality, and the ability to thrive in a dynamic, deadline-driven environment. In this capacity, you will collaborate effectively within a team, represent the executive with professionalism and insight, and ensure the delivery of impeccable work. Your daily responsibilities will involve engaging with various high-level internal stakeholders across different business sectors. You will be required to modify procedures, processes, and methodologies to fulfill assignments in alignment with departmental objectives.
KEY RESPONSIBILITIES
• Oversee intricate and comprehensive calendars for multiple executives.
• Evaluate incoming calls, prioritizing them appropriately while exercising discretion in sharing information.
• Coordinate and manage logistics for both internal and external meetings.
• Organize and facilitate complex domestic and international travel arrangements.
• Handle all aspects of offsite conferences and external events, including catering and transportation logistics.
• Process invoices and travel & expense claims for team members, ensuring adherence to policies and timely processing. Serve as a subject matter expert on policies and procedures.
• Collaborate effectively with the administrative support team, fostering a positive partnership to ensure seamless support.
REQUIREMENTS
• Minimum of 5 years of experience as an Executive Administrative Assistant in Financial Services, Banking, or a large corporate setting.
• Proven experience supporting executives at the Managing Director level or higher.
• Expertise in managing calendars for senior executives and teams.
• Familiarity with Concur for Travel & Expense Management (due to the high volume of client entertainment expenses).
• Proficient in Microsoft Office Suite (Outlook, Teams) and Zoom for coordinating internal meetings.
• Excellent telephone manners and ability to manage competing priorities, particularly in calendar management.
• Discretion and sound judgment in handling confidential matters, with demonstrated experience interacting with senior leadership.
• Strong interpersonal, written, and verbal communication skills.
• A college degree is advantageous.
Dexian is a prominent provider of staffing, IT, and workforce solutions, employing over 12,000 individuals across 70 locations globally. As one of the largest IT staffing firms and the second-largest minority-owned staffing company in the United States, Dexian was established in 2023 through the merger of DISYS and Signature Consultants. By integrating the best aspects of its foundational companies, Dexian's platform connects talent, technology, and organizations to deliver transformative results that empower everyone to achieve their goals.
Dexian's brands encompass Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. For more information, please visit our website.
Dexian is an Equal Opportunity Employer, committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
