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Executive Support Specialist

1 month ago

Cambridge, Massachusetts, United States MomUp Full time
Executive Assistant Opportunity

We are seeking a highly skilled and experienced Executive Assistant to join our dynamic team at MomUp. This is a fantastic opportunity for a professional to provide high-level support to senior executives, utilizing exceptional organizational and communication skills to ensure seamless operations.

Key Responsibilities:

  • Calendar Management: Oversee complex scheduling, prioritizing and coordinating across time zones.
  • Travel Management: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
  • Communication: Serve as a point of contact for executives, ensuring timely and professional communication on their behalf.
  • Proactive Support: Anticipate needs, preempt issues, and ensure smooth operations by staying one step ahead.
  • Task Ownership: Take full ownership of tasks and responsibilities, ensuring completion with minimal oversight.
  • Represent the Company: Demonstrate exceptional executive presence and professionalism, representing MomUp with a high degree of professionalism.
  • Event Coordination: Manage events and meetings as needed.

Qualifications:

  • Minimum 3-5+ years of experience in an Executive Assistant role, preferably supporting C-suite executives.
  • Bachelor's Degree Required.
  • Proven ability to handle sensitive and confidential information with discretion.
  • Strong organizational, multitasking, and communication skills.
  • Open collaboration style with a strong ability to build relationships across all levels of the organization.
  • Demonstrated experience in managing complex calendars and domestic and global travel arrangements.
  • Intuitive and able to anticipate needs without direct instruction.
  • Proficiency with Microsoft Office Suite and other relevant software.

Compensation and Benefits:

  • Competitive Compensation.
  • Bonus Eligible.
  • Paid Lunches.
  • Free Parking or T Pass.